Human Resources Assistant

G M Business Interiors is southern California’s premier dealer for Miller Knoll furniture. We specialize in office furniture planning, specification, procurement, project management, delivery, installation, reconfiguration, and complete asset management.

With our history dating back to 1944, G M’s success continues because of our team of dedicated and professional employees, who embrace passion for excellent furniture design, operational proficiency and most importantly, delighted customers!

ROLE SUMMARY

The Human Resources Assistant performs administrative tasks and services to support effective and efficient operations within the Human Resources department.

COMPENSATION

$23 - $25 per hour, depending on qualifications. Paid time off, health insurance benefits, and a 401(k) plan are also available for eligible team members.

PRIMARY JOB DUTIES

Daily maintenance of timekeeping records, including research and correction of discrepancies.

Daily tracking and reporting of attendance infractions and meal break violations.

Prepare and issue disciplinary notices for excessive absences and meal break violations.

Compile monthly list of perfect attendance achievers for recognition and reward.

Process time off requests in accordance with company policies.

Respond to inquiries from walk-ins, phone calls, emails, or text messages.

Process badging forms for restricted access job sites, including correspondence with employees and clients.

Issue employee uniform items and maintain inventory.

Prepare and distribute vouchers for safety boots.

Set up Apple iPhones and iPads for employee use.

Place orders for employee gifts, including service awards, wedding gifts and baby gifts.

Maintain employee data and provide reports as needed.

Process updates to email distribution lists.

Maintain employee files and recordkeeping (electronic and hard copy).

Support the administration of various department programs and projects.

QUALIFICATIONS

Minimum 2-3 years of related work experience in an office environment.

College education in a relevant field preferred.

Ability to maintain the highest level of confidentiality at all times.

Positive, self-motivated attitude with the ability to learn quickly.

Excellent verbal and written communication skills.

Acute attention to detail and accuracy.

Strong organization time management, and multi-tasking skills.

Ability to prioritize, meet deadlines, and thrive in a fast-paced environment.

Keen analytical, research, and problem-solving skills.

Proficient in Office applications including Excel, Word, Outlook, Power Point and Adobe Acrobat.

This job description provides information about the general nature and level of work performed by team members assigned to this classification.

It is not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A team member may be required to perform duties outside of normal responsibilities from time to time and at any time, as needed.

G M Business Interiors is an Equal Opportunity Employer.