Event Coordinator

Under general supervision and reporting to the Dean or an alternative senior leadership member designated by the Dean, The School of Film & Television’s (SFTV) Event Coordinator will plan and execute a robust slate of high-profile events that will enhance the overall educational experience of SFTV students in the creative and business aspects of the entertainment industry, including, but not limited to, A-list speakers series, career development workshops, visiting artists workshops, awards ceremonies, student screenings, panels, and anniversary celebrations.

Position Specific Responsibilities / Accountabilities

• Create, manage, and supervise logistics for in-person and virtual programs, events, and activities for SFTV. This includes publicity, tracking RSVPs, managing the box office, creating run of shows, running tech checks, and writing wrap reports.
• Collaborate with the Dean, SFTV administration, department chairs and faculty to develop an annual calendar of events including a screening series, visiting artist workshops, speaker series, student film festivals, and award ceremonies.
• Propose new programming requests and calendaring of such requests.
• Coordinate resources required for event execution including Marketing, Communications, and External Relations, IT, facilities, LMU Conferences & Events, and catering.
• Identify appropriate, user friendly platforms for virtual events. Responsible for implementing best practices for virtual events.
• Collaborate with other SFTV and LMU Departments including, but not limited to, Marketing, Communications, and External Relations, Dean’s Office, Department Chairs, Alumni Relations, University Advancement, and Academic Affairs to reach key target audiences.
• Prepare reports, executive summaries, and program wrap documents. Oversee capture mechanisms and create metrics to measure program success.
• Collaborate with the Dean and finance department develop and maintain budgets for individual events and programs; exercise fiscal responsibility to ensure amounts spent are within budget and reasonable relative to the purpose.

Negotiate favorable rates with vendors; obtain permits, required insurance certificates, and transportation.

• Track results of all programs and events including attendance, revenue, and expenses; use data to make continuous improvements.
• Recruit, train, and supervise student workers assisting with event management.
• Establish and build constructive relationships with potential partner organizations.
• Candidate must be able to work some weekends and evenings.
• Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically, a bachelor’s degree or equivalent experience. A master’s degree is desirable. Incumbent is expected to continue upgrading knowledge, skills, and abilities and keep abreast of regulation / policy changes.
• A minimum of 2 years of event development and producing experience that includes in-person and virtual events.
• Must be comfortable overseeing the logistics for a variety of events which include classroom conversations, film series and school wide industry mixers.
• Demonstrated knowledge in the following areas : Basic theater and event operations including box office, seating, theater load-in / out Knowledge of and passion for film and television history, and contemporary film and media.

The current state of filmmaking, content creation, distribution and exhibition including film licensing, and major market changes and trends, etc.

Excellent communication skills, both written and oral, evidenced by background in : Writing program notes for digital and print.

Strong public speaking, i.e., introductory remarks and moderating conversations and Q&As.

• Experience working with key executives in publicity and distribution at studios and other entertainment related organizations.
• Proficient with Zoom and other webinar and online meeting platforms; comfortable learning new virtual platforms.
• High level of professionalism and comfort working with entertainment industry executives and talent, both high profile and emerging.
• Excellent planning, organizational, time management and leadership skills.
• Ability to multi-task ongoing and overlapping programs and events at different stages, from conception through wrap.
• Comfortable brainstorming and producing programs with input from multiple stakeholders.
• Ability to work a flexible schedule including evenings and weekends.
• Demonstrated computer competency.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

HERC# #HEJ#

Staff Term (Fixed Term)

Salary range

$27.50 - $31.75 Salary commensurate with education and experience.Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.

LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.

We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)