Administrative Project Analyst

Administrative Project Analyst SUMMARY : The candidate will provide task management support to a Headquarters Air Force client that conducts policy development and oversight of strategic basing, installation planning, encroachment management, community partnerships, real estate, and military privatized housing.

Perform a broad range of administrative tasks to include managing the Air Force’s primary task management tool (Enterprise Task Management Software Solution ETMS2 ), coordinating tasker suspense dates, and preparing tasker packages for coordination and review.

The candidate will regularly interact with senior miliary and government civilians through the creation, management, and dispersal of tasks and by participating in or leading meetings and presentations.

DUTIES AND RESPONSIBILITIES :

• Coordinate information flow and execution of taskers by managing ETMS2.
• Collaborate with client team members to create program deliverables and manage coordination of tasks.
• Create and manage communications, including reports to senior Department of the Air Force (DAF) leadership and Congress.
• Support the management of Department of Defense (DoD) data and assessment tools, including collecting and disbursing project data.
• Provide facilitation and meeting support to military and civilian stakeholders, industry stakeholders, and other representatives.
• Support strategic planning and process improvement to ensure efficient coordination of tasks.
• Collaborate with the client team to complete tasks within the planned scope and schedule.
• Maintain project schedules, draft reports and project write ups, and create PowerPoint presentations to assist client team in meeting deadlines.
• Support the Partnership and Mission Support Project Managers in the planning and execution of projects, client communications, marketing, and proposals.
• Apply expertise in technical writing, editing, and proofreading to assist in the development of high-quality and results-oriented deliverables.
• Prepare and deliver oral presentations, training sessions, consultations, and strategy sessions with client team and other DoD stakeholders to resolve concerns, complete tasks, and convey information in accordance with policy and regulations.

QUALIFICATIONS :

• Bachelor's Degree
• Prior experience working at military installations
• Must be able to obtain and maintain a Common Access Card (CAC)
• Must possess or be able to obtain a SECRET security clearance
• 2-4 years of working experience
• Excellent verbal and written communication skills
• Excellent analytical, interpersonal, presentation, and problem-solving skills
• Proficient computer skills, including the use of workflow management tools, Microsoft Suite spreadsheets (especially MS Excel) and other database applications
• U.S. citizenship is required

PREFERRED QUALIFICATIONS :

• Active SECRET clearance
• A minimum of 2 years supporting federal installation programs
• Experience with DOD portfolio management
• Experience as a DOD contractor

COMPETENCIES :

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data;

Designs workflows and procedures.

• Business Acumen - Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Client Service - Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance;

Manages difficult or emotional customer situations; Meets commitments.

• Communication Identifies and communicates critical information and data; Clear, accurate, and open communication / collaboration between all stakeholders.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue;

Conserves organizational resources.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops creative and alternative solutions;

Works well in group problem solving situations; Uses reason even when dealing with challenging topics.

• Project Management - Coordinates all aspects of projects; Communicates changes and progress; Completes projects on time and budget.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills;

Shares expertise with others.

OFFICE LOCATION : Washington DC (Pentagon) at least two days per week (hybrid schedule) ABOUT SALAS O’BRIEN : Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world.

This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day : inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving.

It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career and they’ll receive great total rewards along the way.

We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.