Compliance specialist Jobs in Tallahassee, FL

Compliance Specialist - 31001820

This position serves as a Compliance Specialist within the Bureau of Recovery's Compliance and Monitoring Unit. This position is responsible for conducting compliance monitoring activities for applicants and subrecipients of state and federal grant programs administered by the Bureau within the incumbent's geographic area. Duties include, but are not limited to:

• Conduct subrecipient risk assessments, such as: identifying the population for assessments, evaluating risk for programmatic non-compliance, identifying methods for mitigating risks, and maintaining an accurate record of all activity related to the risk assessment process.
• Conduct compliance monitoring of subrecipients to include developing a monitoring plan that ensures adequate coverage to targeted risk factors and developing monitoring tools to ensure consistent and accurate methods or monitoring activities and outcomes.
• Conduct procurement and contract reviews for subrecipients to ensure compliance and eligibility for reimbursement where possible.
• Support implementation and compliance with the Florida Recovery Obligation Calculation (F-ROC) Program.
• Provide technical assistance relating to the receipt and use of federal and state emergency management grant funds in compliance with program requirements.
• Track and review state and federal single audits submitted by subrecipients as necessary for respective grant programs.
• Prepare, route, and track correspondence to subrecipients when required (e.g. management decision letters).
• Participate in the tracking and response to external audits, including from the Florida Auditor General, the Office of the Inspector General, and the U.S. Department of Homeland Security to include working with program areas to compile necessary information to respond to the audit as well as participate in entrance and exit conferences.
• Track and report to management concerning the Bureau of Recovery's compliance with rules and regulations and identifies methods for mitigating compliance issues.
• Conduct internal audits at the direction of Bureau leadership to identify potential weaknesses and non-compliance situations.
• When requested by management, review contracts, legislation, policies, procedures, plans, and other programmatic or technical documents for compliance with state and federal rules and laws and propose modifications or mitigating activates to ensure compliance and/or reduce risk.
• Communicate with Recovery staff to increase awareness and understanding regarding state and federal rules and regulations.
• Keep abreast of changes to state and federal statutes, the Florida Administrative Code, and the Code of Federal Regulations as it relates to the Bureau of Recovery programs to ensure continued compliance.
• Perform other duties and travel as required, to include assisting in disaster duties as a result of disaster events.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Ability to monitor contractor/recipient/subrecipient compliance with program requirements through review, analysis and processing of financial and program deliverables, including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Ability to conduct risk assessments.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, coordinate, and complete work assignments.
• Ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities.
• Knowledge of the roles and responsibilities of federal, state, and local government entities in response to public emergencies and disasters.
• Ability to perform and complete quality research.
• Ability to work effectively in a team environment and/or individually, whether with internal or external stakeholders, on programmatic issues and/or principles.
• Ability to establish and maintain effective working relationships with others.
• Skill in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), and web-based applications.

Minimum Qualifications:

• Valid driver's license.
• Florida Certified Contract Manager (FCCM) certification or the ability and willingness to obtain it within the first 12 months of employment.
• Ability to travel to perform on-site monitoring visits.

Location: Tallahassee, FL, US, 32399