Legal Document Management System Administrator

Essential Functions

Responsibilities :

• Oversee the document management system, focusing on legal document workflows and processes using Nintex, iManage, and Hyland's Perceptive Software.
• Configure and manage system settings to support the storage, retrieval, and management of legal documents, including contracts and agreements.
• Manage credentials and user set up for each document management system, including facilitating access to systems and user changes
• Ensure access control and security measures are in place to protect sensitive legal information, in compliance with legal standards and data protection laws.
• Provide training and support to employees, ensuring efficient use of the document management system for company operations.
• Monitor system performance, conducting audits to maintain compliance with legal regulations and organizational policies, particularly for document retention and disposal.
• Manage troubleshooting and help requests regarding the document management systems.
• Collaborate with legal, IT, and compliance teams to develop policies, improvements and procedures that support effective legal document management.
• Manage system upgrades and integrations, particularly with Nintex for workflow automation, iManage for document and email management, and Hyland's Perceptive Content for content services.
• Act as the primary liaison with software vendors for technical support, system updates, and troubleshooting.

Qualifications :

• Bachelor’s degree in Information Technology, Computer Science, or related field, with a specialization in legal document management.
• Extensive experience in administering document management systems, specifically iManage, Nintex, and Hyland's Perceptive Software.
• Strong understanding of legal document workflows, compliance requirements, and data security in the context of legal services.
• Demonstrated ability to train and support legal teams in a document management system environment.
• Proven track record in managing data privacy and security in the handling of legal documents.

Desired Skills :

• Expertise in Nintex workflow automation, iManage document management, and Hyland's Perceptive Content software.
• Deep knowledge of legal processes and documentation management, including contract lifecycle management.
• Proficiency in implementing and managing cloud-based document management solutions within legal frameworks.
• Advanced project management skills, with the ability to oversee technology initiatives in the legal domain.

Pre-Screen

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and / or MVR check.

Travel Requirements

Physical Requirements :

Rarely : walking, kneeling, squatting, crawling, seeing distant, climbing on / off truck, climbing, lifting over 10 lbs.

to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs.

lifting up to 50 lbs.

• Occasionally : standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
• Frequently : sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
• Constantly : seeing.

About Us :

As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support.

Asplundh is the parent company of Asplundh Infrastructure Group whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR / AMI installation, electrical testing, and street lighting / traffic signal services.

Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.