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EXECUTIVE ASSISTANT / OFFICE MANAGER
DIRECT HIRE ONSITE IRVING, TX
Imprimis is seeking Executive Assistant talent for their client, an international corporation based in Irving, TX. The ideal candidate will have minimum 5-years’ experience supporting C-level executives.
$75,000.00 -$85,000.00 Depending on Experience
Responsibilities :
- Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements
- Act as a primary point of contact for internal and external stakeholders. Assist in replying to inquiries and drafting communications
- Organize and prepare meeting materials, take meeting minutes, and follow up on action items
- Ensure seamless communication within the executive team and other departments
- Coordinate details for team meetings, summits, and events including travel arrangements, agenda creation, calendaring, catering, and other administrative tasks as required.
- Arrange and coordinate travel itineraries, accommodations, and logistics for executive team members and candidates traveling in for interviews
- Draft and edit documents, presentations, and reports; proofread and ensured accuracy in all materials produced for the executive team
- Track and reconcile executive team expenses : process and submit expense reports on time
- Handle sensitive and confidential information with discretion and professionalism
- Provide administrative support for special projects and initiatives led by the executive team
- Act as a team member to support office events and activities and weekly office administrative support tasks, including assisting with coffee machine setup / takedown a well as other tasks involved in meetings.
Qualifications :
- Bachelor's degree or equivalent work experience
- Proven experience as an executive assistant or in a similar role
- Proficiency in Microsoft Office Suite and other relevant software
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proactive and able to anticipate needs.
- Strong attention to detail.
- Ability to maintain composure under pressure.
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EXECUTIVE ASSISTANT/OFFICE MANAGER. Imprimis is seeking Executive Assistant talent for their client, an international corporation based in Irving, TX. The ideal candidate will have minimum 5-years’ experience supporting C-level executives. Proven experience as an executive assistant or in a similar ...
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