Director, Property Management & Facilities

Summary

To support our existing footprint and enable future growth, Weisiger is looking for a Director of Property Management and Facilities to help drive execution and influence strategy.

The Director of Property Management & Facilities will be responsible for the operations and maintenance of a 1.1M square foot building portfolio comprised of 30 locations, across 5 states, for 3 business divisions (heavy equipment, material handling and equipment rental businesses).

The Director must possess strong leadership skills and team-building capabilities. Key deliverables include life cycle planning, building maintenance services, capital forecasting, and project management for facility renovations and relocations.

Essential Functions

• Establish and deliver a strategic playbook for real estate and facilities management that balances total cost of ownership with the needs of the operating divisions.
• Drive execution of key projects, anticipate and mitigate risks, and operate with an on time, on budget mindset that is reinforced with direct reports and third-party vendors.
• Manage annual operating and capital improvement budgets for each property. Review and monitor operating expenses, capital expense projections, and budget variance reports and make recommendations to solve inadequacies.
• Negotiate lease renewals, amendments, and subleases within the building portfolio.
• Develop a strong working relationship with vendors and service providers (maintenance, landscaping, security, etc).
• Maintain and reinforce internal business partnerships while maintaining healthy levels of tension over balancing business requirements with corporate goals and strategy.
• Manage the forecasting, prioritization, and capital expense approval process for all real estate projects.
• Accountable for implementing continuous improvement projects, including but not limited to; operationalizing lease management database, maintaining site assessments, establishing and enforcing Weisiger facility standards, and delivering on various security initiatives.
• Oversee lease administration; manage and monitor key / critical dates such as renewal and termination options.
• Manage real estate financial obligations and annual cap-ex budget; review of annual TICAM and operating expenses for lease compliance on a per location basis.
• Serve as Project Owner on major capital projects and communicate progress to key stakeholders in a transparent, consistent manner.
• Understand various obligations as stated in the leases; pursue landlords for compliance (as needed); recommend and coordinate legal action as necessary.
• Recommend updates to facility layouts that support a more collaborative and productive environment for office, warehouse, and shop employees.
• Perform due diligence on properties which are part of potential business acquisitions; manage efforts to successfully integrate acquired (leased or owned) facilities.
• Effectively present information to Senior Leadership Team; present lease deals and large project Capex for approval.
• Ability to complete an RFP for multiple projects in a timely manner.
• Actively coach and develop team to meet goals and perform tasks efficiently at a high level.
• Other duties as assigned.

Supervisory Responsibilities

This job has supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and / or Experience

• Bachelor's degree in Business, Real Estate, Engineering or other qualitative field or equivalent work experience is required
• Minimum 8 years progressive experience in management of real estate, facilities, leases, and construction, with a preference for Industrial exposure.
• Demonstrated competency negotiating different types of leases.
• Conduct / obtain market surveys and assessments; ability to determine fair market rate to be used in negotiations and analysis.
• Capable of creating Capital budgets on an annual and per project basis.
• Working knowledge of civil engineering, architectural, electrical, and mechanical systems.
• Capable of analyzing quotes for mechanical, electrical, lighting, plumbing, roofing, asphalt, concrete, and general facility repairs to determine the appropriate solution and the best value.
• Capable of writing scope of work for major projects such as a store remodel.
• Provide project management oversight for large capital projects.
• Understanding of store / office signage, including use of materials, permitting, etc.
• General understanding of property and liability insurance.

Skills & Abilities

• Possess excellent project management skills with the ability to mitigate risks before they compromise timelines.
• Strong verbal and written communication skills effectively communicates across all levels of the organization.
• Exhibit diplomacy to effectively balance formal and informal lines of communication and build consensus within dynamic, competitive teams.
• Ability to establish and maintain effective working relationships with staff, peers and others in the organization.
• Ability and willingness to make tough decisions based on facts and assumptions.
• Ability to delegate, make decisions, and hold people (employees and third parties) accountable for agreed upon job goals.
• Skill in prioritizing, assigning, reviewing and evaluating work.
• Broad general management skills. Including knowledge of business systems, business processes, management, budgeting, and business office operations.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Analytical / Reasoning Ability

Ability to identify cause-effect relationships and interrelated business activities. Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel;

reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and / or otherwise move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.