Administrative assistant Jobs in Omaha, NE

We are seeking an enthusiastic, highly organized, and proactive individual for an Administrative Assistant. This role is a robust developmental opportunity designed for someone eager to learn the foundational operations of a dynamic business and grow into a permanent, larger role. This person will play a critical support role across administrative tasks, sales enablement, event planning, social media management, and property coordination.

Key Responsibilities

1. Executive & Administrative Support (40%)

Calendar and Logistics Management : Manage and coordinate the professional calendars for key team members.

Company Events : Plan, organize, and execute company events, meetings, and off-site gatherings (e.g., team lunches, holiday parties, client appreciation events) from initial concept to execution and budget tracking.

General Administration : Manage office supply inventory and company swag, handle incoming / outgoing mail, maintain organized physical and digital filing systems, and assist with expense reporting.

2. Sales & Documentation Support (30%)

Sales Enablement : Serve as a key support resource for the Sales Team, assisting with administrative tasks to ensure efficiency.

Client Documentation : Prepare, format, and organize client and candidate-facing documents, proposals, presentations, and internal sales reports, ensuring all materials are accurate and branded correctly.

CRM Data Entry : Assist with data entry and maintenance within the Customer Relationship Management (CRM) system, ensuring lead and client information is current.

3. Communications & Social Media (20%)

Content Calendar : Assist in developing and maintaining a social media content calendar.

Posting & Engagement : Draft, schedule, and post engaging content across company social media channels.

Monitoring : Monitor social media activity, tracking engagement metrics and forwarding relevant inquiries to the appropriate department.

4. Property Management Coordination (10%)

Vendor Coordination : Act as the internal point of contact for external property vendors (e.g., maintenance, cleaning, repair services).

Service Tracking : Coordinate and track service requests and routine maintenance schedules for the office property, ensuring a smooth and functional workspace.

Preferred Qualifications

Currently pursuing or recently completed a degree / certification in Business Administration, Communications, Marketing, or a related field.

Excellent proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and / or Google Workspace.

Exceptional written and verbal communication skills.

High level of maturity, professionalism, and discretion, especially when handling confidential information.

A "no task is too small" attitude and a strong desire to learn and take initiative.