Administrative associate Jobs in Dallas, TX

Title : Administrative Coordinator

Employee Classification : Administrative Coordinator

Campus : University of North Texas - Dallas

Division : DAL-Academic Aff & Stdnt Success

SubDivision-Department : DAL-UNT Dallas College of Law

Department : DAL-College of Law-517000

Job Location : Downtown Dallas

Salary : 42500.00

FTE : 1.000000

Retirement Eligibility :

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu .

Department Summary

UNT Dallas College of Law's faculty support department provides administrative, operational, and sometimes technical assistance to faculty members to help them effectively perform their teaching, research, and administrative duties. Services often include managing complex administrative tasks, supporting faculty development through workshops and resources, coordinating logistics for meetings and events, assisting with research-related tasks, and acting as a liaison for information and problem-solving.

Position Overview

The Administrative Coordinator is the first point of contact for all UNT Dallas College of Law students, visitors and guests who visit the faculty administrative offices. The Administrative Coordinator serves as the administrative assistant to the UNT Dallas College of Law full-time and part-time professors. This position is responsible for providing secretarial, clerical, and administrative support in order to ensure that customer service is provided in an effective and efficient manner. This position is responsible for administrative support that includes completing travel vouchers, typing various types of correspondence, data compilation, reporting, and complex calendaring / scheduling, and assisting faculty with the creation and administration of course examinations and other assessments. This position serves as the Lead for the Faculty Support Department for UNT Dallas College of Law.

Minimum Qualifications

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Considerable knowledge of general office procedures and practices. Knowledge of University policies and procedures related to the area of assignment. Skill in making mathematical calculations and computations. Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships. Ability to communicate effectively orally and in writing. Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications : Bachelors Degree in related field and 5 years of progressively responsible office administration experience Previous University / College Office Administration experience Exceptional Customer service skills Knowledge of Canvas Knowledge of Examsoft Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate) Strong problem solving skills Ability to communicate effectively with diverse populations verbally and in writing Ability to develop and maintain effective working relationships Ability to work independently Knowledge of safety and security precautions appropriate to work performed

Required License / Registration / Certifications

Job Duties

• Serves as a backup to other administrative assistants. Facilitates problem solving for appropriate college personnel as required. Perform related duties as required.
• Reviews communications of various types and refers to appropriate department, faculty or staff for disposition. Coordinates executive communications, including those requiring a high degree of security and sensitivity.
• Assists the Associate Dean and faculty with preparing lecture materials, reports, and responses to official inquiries from internal and external constituencies.
• Manages travel arrangements and expenses for the Associate Dean, and all fulltime UNT Dallas College of Law and faculty members.
• Assists faculty with Learning Management System, testing software, and other software as necessary.
• Maintains complex calendars and schedules appointments.
• Answers, directs, and relays telephone, fax, and email messages to the appropriate persons.
• Creates and maintains department filing system.
• Will cross train other administrative personnel to master software and operating systems.
• Assists with the planning and execution of College of Law special events. Organizes meetings and assists with special event logistics including room assignment; announcement, invitation, handout preparation and distribution; catering and logistical arrangements.
• Orders, monitors and maintains adequate levels of office supplies and administrative materials; makes other purchases as needed.

Physical Requirements

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

8 : 30 am - 5 : 30 pm with flexibility for evenings and weekends

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here .

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit and takes actions to prevent discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.