Coordinator Jobs in Pasadena, CA

CIM Group Coordinator Position

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

Position Purpose

This position works as a Coordinator for the Development Financial Services Department. The Coordinator works with Development, Development Accounting, and other corporate divisions, to support the efficient and timely processing of contracts and invoices. This role will follow compliance and development related procedures, including but not limited to vendor and contract set-up/processing; invoice processing; vendor coordination for insurance compliance, invoices, waivers, etc.; waiver and preliminary notice tracking. The role will work with project teams to facilitate account set up, billing queries and other administrative concerns throughout the pre-development and construction process.

Essential Functions:

• Assist the Development Department with contract set-up, accounts payable, and administrative tasks.
• Process Development invoices and pay applications in Yardi Payscan, including review of preliminary notices and lien waivers.
• Work closely with Legal and Risk departments to draft and package contract documents and exhibits.
• Resolve and respond to issues and discrepancies related to job and contract set-ups, invoice payments, etc.
• Obtain, review, and process vendor insurance documentation.
• Ensure timely payment of invoices by reviewing pending contracts and invoice approvals.
• Work with Accounting and project teams to ensure proper job-cost accounting.
• Perform other administrative tasks as needed.

Non-Essential Functions:

• Operate standard office equipment.
• Attend training sessions for job cost accounting and software.
• Be responsive and flexible to new projects.
• Observe and implement best practices among different project teams.

Supervisory Responsibilities:

• None.

Education/Experience Requirements:

• 1-2 years of Accounts Payable, contracts, and/or relevant experience.
• Willingness to learn the basics of Real Estate, Legal, Accounting and related fields.
• Understanding of basic legal and accounting principles preferred but not required.
• Real estate and/or construction contracting experience preferred, but not required.

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office.
• Experience with Yardi or related accounting software preferred, but not required.
• Interpersonal skills to effectively communicate with third-party vendor inquiries.

Performance Metrics:

• Accuracy in work product.
• Timeliness in completion of work product.

What CIM Offers:

At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:

• A variety of Medical, dental, and vision benefit plans
• Health Savings Account with a generous employer contribution
• Company paid life and disability insurance
• 401(k) savings plan, with company match
• Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
• Up to 16 hours of volunteer time off
• Up to 16 weeks of Paid Parental Leave
• Ongoing professional development programs
• Wellness program, including monthly and quarterly prizes
• And more!

Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. At CIM, base pay is one part of the total compensation package. This role is eligible for bonus pay in addition to base salary. The anticipated base salary range for the position in Los Angeles, CA, is $55,000 - $65,000.

How We Feel About Diversity and Inclusion:

At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy.

CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.