Coordinator Jobs in Pasadena, CA

Description

About Us

Producers Guild of America (PGA) advocates for a thriving future for producers and the entire industry. Representing more than 8,400 members across 32 unique credits in film, television and emerging media, PGA protects and promotes the interests of the full producing team.

PGA invests in its core values, working to improve economic opportunities for producers, the culture and sustainability of the entertainment industry, and create more pathways into the Guild for the next generation of producers, including those from underrepresented populations. PGA offers a robust array of networking opportunities, free training, tools, mentoring and education, as well as industry events including the annual Produced By Conference and PGA Awards. PGA provides the Producers Mark (p.g.a.) for feature-length productions, a certification available to both members and non-members at no cost.

Ongoing efforts include PGA’s groundbreaking Healthcare Initiative that calls on studios, streamers and production companies to expand essential benefits for producers. PGA strongly advocates for fair financial structures, employment opportunities, and competitive tax incentives that support domestic production – because producing is a job.

About the Role
The Arbitrations Coordinator supports the administration of the Producers Mark process and the Guild’s legal and arbitrations function. Reporting to the Associate General Counsel and working closely with the Paralegal & Manager of Arbitrations and other members of the legal team, this role coordinates Producers Mark submissions for more than 400 films each year, supports arbitration scheduling and documentation, administers the Producing Partnership Process, and assists with awards eligibility and other legal team initiatives

About the Candidate

You are an organized and thoughtful early-career professional who communicates well, exercises good judgment, and takes initiative. You are comfortable managing detailed, deadline-driven work and handling sensitive information with discretion and integrity. You are curious, dependable, and eager to learn, and you enjoy collaborating with others while taking ownership of your responsibilities.

Key Responsibilities

• Support the timely administration of the Producers Mark process, including gathering, organizing, and tracking submission information.
• Prepare materials for Producers Mark and awards eligibility processes, including redacting sensitive information prior to arbitrations.
• Coordinate arbitration scheduling, maintain the Arbitrations Calendar, and respond to questions about the submission process.
• Administer the Producing Partnership Process, including collecting petitions, organizing materials for the Producing Partnership Panel, scheduling meetings, and collecting and tabulating votes.
• Draft determinations and maintain accurate records of Producing Partnership determinations and dissolutions.
• Assist with drafting, organizing, and managing legal and arbitration-related documents.
• Maintain and update the List of Arbiters.
• Coordinate annual revisions to the Producers Mark and Awards website with the Associate General Counsel and Paralegal & Manager of Arbitrations.
• Support special projects and initiatives across the legal team, including awards eligibility and ballots.
• Perform other job-related duties as assigned.

Knowledge, Skills, and Experience

• Bachelor’s degree and 1–2 years of professional experience preferred.
• Strong written and verbal communication skills.
• Excellent judgment, integrity, and discretion when handling sensitive information.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines.
• Proactive and resourceful, with a willingness to learn and take initiative.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to work effectively both independently and collaboratively.

Core Competencies

Plans and Aligns – Planning and prioritizing work to meet commitments aligned with organizational goals

Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

Instills Trust – Gaining the confidence and trust of others through honestly, integrity, and authenticity

Compensation Range, Reporting Structure and Work Schedule

• Compensation Range: $45,000-$50,000, commensurate with skills and experience.
• This is a full-time, non-exempt position that reports to the Associate General Counsel.
• Work Location & Schedule: Los Angeles, CA. The Guild operates on a hybrid schedule, requiring in-office presence Tuesday through Thursday, with remote work flexibility on Mondays and Fridays.

Benefits

• PGA offers employees medical, dental, and vision coverage options.
• The Guild has 10 paid holidays per year and 2 paid personal days.
• For employees based in California, monthly parking at the PGA office is paid by the Guild.

The Producers Guild of America is an equal opportunity employer and complies with all applicable laws prohibiting discrimination. All hiring decisions are made without consideration of race, color, ancestry, religion, national origin, age, marital or veteran status, sexual orientation, disability, gender or gender identity, pregnancy, childbirth or a related medical condition, or any other characteristic protected by applicable federal, state or local law.

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.