Hr assistant Jobs in Louisville, KY

At Vaco,we help you get the advantage over your competition! We match Accounting, Financial, IT and Administrative professionals with career growth opportunities; our recruiters have direct access to HR departments and hiring managers. We have an excellent opportunity for an Administrative Assistant to support the efforts of a growing company.

Apply with Vaco, and we will be your personal advocate! We will promote your strengths and help prepare you for your interview, supplying you with key information about our client. We will provide you with access to market trends, compensation expectations, company culture and growth opportunities that are perfect for you! Find your best fit through Vaco today!

We are seeking a proactive and detail-oriented HR Coordinator to join our human resources team. As an HR Coordinator, you will provide essential administrative support in various HR functions, including recruitment, onboarding, employee relations, benefits administration, payroll and HR recordkeeping. Your primary responsibility will be to ensure the smooth and efficient operation of HR processes and initiatives while maintaining compliance with company policies and applicable regulations. The ideal candidate should have excellent organizational skills, strong attention to detail, and a customer service mindset.

Responsibilities :

• Assist with the recruitment and selection process, including job postings, candidate screening, interview coordination, and reference checks.

Coordinate new hire onboarding activities, including preparing offer letters, conducting new hire orientations, and ensuring completion of necessary paperwork and documentation.

Maintain HRIS (Human Resources Information System) records, including employee data, organizational charts, job descriptions, and personnel files, ensuring data accuracy and confidentiality.

Support benefits administration activities, including enrollment, changes, and terminations, and serve as a point of contact for employee benefits-related inquiries.

Process payroll information, ensuring accurate and timely submission to the payroll department.

Administer and track employee leave requests, such as vacation, sick leave, and other time-off programs.

Assist with employee relations matters by maintaining open lines of communication, documenting employee concerns, and escalating issues to the appropriate HR staff or management.

Coordinate and support employee training and development initiatives, including scheduling training sessions, tracking attendance, and managing training records.

Assist in HR policy and procedure development, updates, and communication to employees.

Support HR compliance efforts by ensuring adherence to employment laws, regulations, and company policies.

Provide general administrative support to the HR department, including managing HR correspondence, maintaining HR calendars, and scheduling meetings.

Assist with HR reporting and data analysis, providing relevant information and generating reports as needed.

Stay updated with HR best practices, industry trends, and legal requirements to contribute to the continuous improvement of HR processes and programs.

Requirements :

Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.

Proven experience as an HR Coordinator, HR Assistant, or in a similar HR administrative role.

Solid understanding of HR practices, policies, and employment laws.

Familiarity with HRIS systems and proficiency in MS Office applications.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Strong attention to detail and accuracy in data entry and documentation.

Effective communication skills, both written and verbal, with the ability to communicate professionally and confidentially with employees at all levels.

Exceptional interpersonal skills to build positive relationships with employees, managers, and external stakeholders.

Customer service-oriented mindset with the ability to handle employee inquiries and concerns in a prompt and professional manner.

Ability to handle sensitive and confidential information with discretion and maintain strict confidentiality.

Strong problem-solving skills and the ability to work independently and as part of a team.

HR certification (e.g., PHR, SHRM-CP) is a plus.

Knowledge of payroll processing and basic understanding of benefits administration is desirable.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.