Program coordinator Jobs in Independence, MO

Job Title:Payroll Coordinator

Department:Operations

Reports To:Chief Strategy Officer

FLSA Status:Non-Exempt

Position Details

Schedule: Monday through Friday

Location: 100% onsite – Kansas City, MO

Compensation: Competitive, based on experience ($55,000–$65,000 annually; hourly during initial training period)

Benefits: Medical, vision, and dental insurance; eligible for 401(k) after one year of service

Nature of the Work

As the company's Payroll Coordinator, you are responsible for ensuring accurate verification of employee hours, compliance with prevailing wage and union rate requirements, and supporting payroll-related processes. This role is designed for growth: you will receive training to eventually take ownership of submitting certified payrolls to contractors and compliance platforms.

During the training and transition period, time outside of payroll-related tasks will include operational and administrative support for various business needs. The Payroll Coordinator plays an integral role in maintaining compliance, accuracy, and efficiency across the company's payroll and reporting functions.

On any given day, the Payroll Coordinator can be seen collaborating with supervisors, foremen, and operation team members to verify accurate hours submissions, while ensuring timely completion of reports and compliance through various Kansas City, Kansas, and Missouri platforms.

Essential Duties

The essential duties of the Payroll Coordinator are listed below. When necessary, additional duties may be assigned. IBC expects the Payroll Coordinator to take ownership of payroll accuracy, compliance, and reporting while providing operational support as needed.

Principal Duties and Responsibilities

• Verify employee hours, including field and office staff, ensuring accuracy for payroll processing.
• Reconcile payroll reports against timekeeping and supervisor data.
• Review payroll reports for accuracy and compliance prior to submission for final approval.
• Monitor compliance with prevailing wages, union rates, and other regulatory requirements.
• Support the payroll process by maintaining accurate records of hours and wage classifications.
• Undergo training to submit certified payroll reports to contractors and compliance platforms accurately and on time.
• Review of Davis Bacon, federal and state wage orders to ensure compliance requirements are met.
• Handling contractor and agency compliance or payroll inquiries and communication via phone and email.
• Act as primary contact for payroll compliance questions from internal partners such as leadership and accounting.
• Enter all compliance requirements related to payroll into Foundation database for job setup processes.
• Work through payroll corrections and restitution processes as required.
• Review, audit and update employee data into Foundation database and eComply as related to onboarding and offboarding of team members.
• Assist in operational and administrative tasks outside payroll as needed to support business operations.
• Collaborate with supervisors, HR, and management to resolve discrepancies, questions, or reporting issues.
• Maintain confidentiality and integrity of payroll, personnel, and compliance information.
• Maintain process documentation.
• Develop and maintain effective business literacy, understanding company goals, mission, and culture.
• Identify opportunities for process improvement and implement efficient, compliant solutions.
• Other duties as assigned in alignment with company needs and priorities.

Key Skills and Abilities

At IBC, we seek core competencies that align with our values to Innovate, Balance, and

Collaborate. The Payroll Coordinator must be proactive, detail-oriented, and capable of working both independently and collaboratively.

• Strong attention to detail with a commitment to accuracy and compliance.
• Self-disciplined, proactive, and capable of managing multiple priorities.
• Effective communicator with the ability to provide and receive feedback professionally.
• Ability to adapt to changing processes and business needs.
• Strong organizational skills and problem-solving abilities.
• Comfortable working with confidential information and maintaining discretion.
• Ability to understand, interpret, and apply payroll and labor compliance regulations.

Qualifications

To perform this job successfully, the Payroll Coordinator must have the following education, skills, and abilities. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, business administration, or related field preferred.
• Previous payroll, accounting, or administrative experience preferred, prior experience with prevailing wage or union compliance a plus.
• Proficiency in Microsoft Office Suite, especially Excel; experience with payroll software a plus.
• Familiarity with FoundationSoft and compliance platforms a plus:
• eComply
• eMars
• AshtoWare
• eBacon
• LCPTracker
• USDOL reporting
• CREO
• Annual 1391 reporting
• Highly communicative with the ability to work alongside management, operations, and field team members towards common goals of timely payroll processes.
• Acute attention to detail and accuracy.
• Strong numerical and analytical skills.
• Ability to manage confidential information with discretion and integrity.
• Excellent interpersonal skills and communication with all levels of management.
• Ability to learn and adapt to new software and compliance platforms.
• Positive attitude, team-oriented, and strong work ethic.
• A mind for process improvement and implementation

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for extended periods while working at a computer or workstation.
• Frequent use of hands and fingers to operate computer equipment and office machines.
• Ability to communicate clearly in person, by phone, and in writing.
• Ability to occasionally lift and carry up to 25 pounds (files, office supplies, or equipment).
• Ability to move throughout the office and occasionally visit operational sites as needed.

Employment is dependent on the completion of a successful background check and drug screen.