Full Time - Executive Assistant
Responsibilities :
- Manages complex, ever-changing calendars and schedules for BPC’s executive team including the CEO and COO
- Assists with day-to-day tasks such as answering and responding to phone calls, communicating messages and information to and from the CEO and COO, and reviewing upcoming daily / weekly calendar events
- Ensures CEO and COO are prepared for meetings and events, including gathering documents and relevant background materials and attending to logistics
- Receives and screens all incoming calls and / or visitors to the CEO’s office
- Ensures timely responses to internal and external requests of the CEO and COO
- Coordinates and manages intricate travel itineraries for the CEO
- Provides executive administrative support for various activities, events, and meetings
- Handles expense reports and reimbursement requests
- Assists with Board of Directors meetings including logistics, schedule coordination, and meeting materials
- Assists COO with contracts and invoice approval process
- Takes notes at executive meetings and ensures follow-up on action items
- Builds and facilitates relationships across the organization
- Coordinates with Communications team on upcoming events, speaking engagements, and press appearances
- Undertakes special projects as assigned
Qualifications :
- Must have at least 5 years’ experience assisting a senior level executive
- Articulate, self-motivated, highly resourceful and decisive
- Ability to prioritize and anticipate needs in a fast-paced environment
- Ability to handle complex problems with minimal supervision
- Track record of demonstrating sound judgment by making appropriate decisions
- Ability to maintain composure and sense of humor under stressful conditions
- Must demonstrate discretion, initiative, and follow-through, as well as being detail-oriented and level-headed
- Proficiency in Microsoft Office is required
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