Office Assistant
The Office Assistant is a key member of the office staff that provides support to allow for efficient operation of the office functions.
The Office Assistant reports directly to the Executive Director
PRINCIPAL ACCOUNTABILITIES :
- Maintain care plans in operational software.
- Communicate client and caregiver information upon request.
- Run, verify and deliver via email all client schedules based on weekly changes.
- Email monthly approved schedule to all clients.
- Maintain timekeeping system which may include and not limited to confirming time sheets, follow up on caregiver time punches, validating and investigate missed or late punches.
- Assist in marketing effort by delivering pamphlets to specified sources.
- Set and implement plans for networking in local community.
- Create and maintain assessment and new hire packets.
- Process all applications paperwork including and not limited to check references, collect all pertinent paperwork and enter into operational software.
- Track and maintain various metrics for caregivers, clients and general business performance.
- Schedule interviews for potential employees with appropriate supervisor.
- Ensure TB tests are obtained upon hire and annual testing records maintained.
- Organize and maintains hard copy and electronic file systems in compliance with policies and regulations.
- Timely copying and filing of appropriate caregiver and client documentation.
- Maintain absolute confidentiality of all information pertaining to employees, clients and client’s family members.
- Perform general clerical duties correspondence, copying, filing, and distribution.
- Handles incoming and outgoing mail.
- Answer the telephone and greet the public as needed.
- Demonstrate dependability.
- Support business in assigned project based work.
- Greets office visitors, handling their needs.
- Maintain positive relationships with all clients and referral sources.
- Maintain and order office supplies, as needed.
- Perform other functions as deemed appropriate by the management team.
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The Office Assistant is a key member of the office staff that provides support to allow for efficient.. The Office Assistant reports directly to the Executive Director PRINCIPAL ACCOUNTABILITIES. Maintain..
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