Administrative Specialist Sr - Athletics

Hiring Salary Range

Grade

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $ billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

• Many of our campuses have received grant awards through the to improve undergraduate STEM Education : Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona’s Best Employers

Campus Statement

PC) welcomed its first students as one of the first institutions of higher education in Maricopa County on September 13, 1920.

PC's founders envisioned the College as a place of inclusion as a non-segregated institution. In 1962, the (MCCCD) was established, with PC as the flagship institution.

MCCCD is now one of the largest community college districts in the nation.

PC serves an ethnically diverse student population and is a Hispanic Serving Institution (HSI) with over 17,000 students.

PC proudly champions the values of equity, integrity, and community. The majority of PC students are part-time, first-generation students seeking career and technical education or university transfer.

PC is nationally recognized as a institution for intentionally serving Latino students and demonstrating positive student outcomes.

With more than , Phoenix College embraces a approach to ensure quality teaching and learning. We strive to prepare students to meet their unique goals university transfer, career training and advancement, and lifelong learning.

Join our top-tier faculty and staff as we innovate and lead in higher education.

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives.

Our benefits are designed to provide support for every life stage and lifestyle in our community.

20 paid observed holidays

12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)

• Paid vacation, sick, and personal time
• Maricopa Employee Store : Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program : Sight-On-Site Eye Care Services Diabetes Empowerment Education Program Mobile On-site Mammography Screenings Employee Assistance Program (EAP) Wondronline program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more Pre-Retirement Events

may forgive the remaining balance on a federal student loan made directly by the Department of Education after qualifying).

10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

Working within a learning college environment, this position provides advanced administrative office support, secretarial support, and / or program coordination activities within the Athletics Department.

Essential Functions

50% - Provide front line customer service.performs general office duties including customer service, screens and routes calls, drafts, processes, and proofreads a variety of department documents, edits department narrative and statistical reports;

establishes and maintains record keeping systems / databases; orders supplies and equipment; arranges travel for department teams and staff

• 25% - Cooordinates facility rental, maintenance requests and concessions including vendors; procard management, purchase orders;
• facilitates and coordinates training materials, literature and program manuals; assist with coordinating student-athlete orientation;

supports and tracks budget scholarships; serves as athletic department liaison with faculty, staff, students, and the community.

20% - Supports department functions by monitoring department and team budgets / expenditures; directs the work of part-time department staff.

5% other duties as assigned

Minimum Qualifications

Associate’s Degree and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and / or administrative coordination activities.

A High School Diploma with four (4) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and / or administrative coordination activities.

Desired Qualifications

1. Experience coordinating complex activities such as projects and events

2.Experience working with online office software (such as Microsoft Office Suite or Google Suites), FMS, SIS, HCM 25Live, Google Calendar and budget / purchasing programs / software.

3.Three (3) or more years of secretarial or office coordinator experience

4.Experience with diverse populations

5.Experience working with an athletic department or sports team environment

6.Experience planning, coordinating events and facility scheduling

Special Working Conditions

Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving :

about / careers / application-information#mvd

This position may require lifting up to 30 lbs.

Local travel may be required.

May require prolonged periods of sitting, standing, bending, stooping and viewing on a computer monitor.