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Admin assistant Jobs in Oceanside, CA

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Admin assistant • oceanside ca

Last updated: 3 days ago

HR and Operations Admin Coordinator

Crunch FitnessOceanside, CA, United States
$20.00–$25.00 hourly$20.00–$25.00 hourly
Full-timeFull-time

HR and Operations Admin Coordinator.The HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club ... Show more

Medical Assistant

Pain Management Consultants AOceanside, CA, US
$22.00–$24.00 hourly$22.00–$24.00 hourly
Full-time +1Full-time +1

We are a patient-focused medical practice dedicated to providing high-quality, compassionate healthcare.We are seeking a reliable, organized, and motivated.Flexible schedule between our Oceanside &... Show more

Administrative Assistant

Spade Recruiting USACamp Pendleton South, California
RemoteRemote
Full-timeFull-time
Quick Apply

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day pr... Show more

Registered Dental Assistant/Dental Assistant

Elevated SmilesCarlsbad, California, United States
$20.00–$28.00 hourly$20.00–$28.00 hourly
Full-timeFull-time
Quick Apply

Join our dynamic and personal dental team.We are looking for a positive and approachable individual to join our vibrant cosmetic and general dental practice.If you're passionate about creating a po... Show more

Medical Assistant

DAP HealthOceanside, CA, United States
Full-timeFull-time

At DAP Health, we are committed to transforming lives and advancing health equity for all.As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse com... Show more

Assistant Stylist

Ulta Beauty, Inc.Oceanside, California, United States
$17.00 hourly$17.00 hourly
Full-time +2Full-time +2

At Ulta Beauty, some of the industry’s most highly-esteemed beauty leaders share themselves, as well as their expertise.Think robust organizational support.Ever-increasing levels of investment.And ... Show more

Executive Assistant

Blue View BuilderOceanside, CA, US
$75,000.00–$90,000.00 yearly$75,000.00–$90,000.00 yearly
Full-timeFull-time
Quick Apply

We are hiring an executive administrative assistant to support the CEO of a California engineering and construction company, and to keep active projects organized before problems reach the executiv... Show more

HR and Operations Admin Coordinator

Crunch - SIR Fitness LLC.Oceanside, CA, US
$20.00–$25.00 hourly$20.00–$25.00 hourly
Part-timePart-time

HR and Operations Admin Coordinator .Director of HR, Director of Club Administration, VP of Club Operations.The HR and Operations Admin Coordinator is a highly trusted, detail‑driven administrative... Show more

Medical Assistant

Credenza HealthOceanside, CA, United States
$28.00–$32.67 hourly$28.00–$32.67 hourly
Full-timeFull-time

Family Health Centers Of San Diego.For more than 55 years, Family Health Centers of San Diego's (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive servi... Show more

Marketing Assistant

La Costa Glen CarlsbadCarlsbad, California, US
$20.50–$23.00 hourly$20.50–$23.00 hourly
Full-timeFull-time

Full Time: Monday-Friday 8AM-5:00PM.LOTS of Opportunity in a Stable & Beautiful work environment.PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.Talent development reviews and grow... Show more

Assistant Manager

Habit Burger & GrillCARLSBAD, CA, US
$24.00 hourly$24.00 hourly
Full-timeFull-time

We’re Hiring a Restaurant Manager!.Join the team that’s all about flavor, energy, and opportunity at Habit Burger & Grill!.Are you a natural leader with a passion for people and a hunger to grow yo... Show more

Medical Assistant

DOCS HealthCarlsbad, CA, United States
Full-timeFull-time

Attention all Medical Assistants we are calling on you to partner with us to provide services to our Military Service members.We will primarily work weekends, with some occasional weekdays in the S... Show more

Assistant Manager

KFCOeanside, CA, US
Full-timeFull-time

The Assistant Manager supports the Restaurant General Manager in the daily operation of the restaurant.This role ensures that all brand standards for food quality, service, cleanliness, and safety ... Show more

Assistant Manager

Dunkin' - Franchisee Of Dunkin DonutsOceanside, CA
$22.25–$22.75 hourly$22.25–$22.75 hourly
Full-timeFull-time

In 1950, Bill Rosenberg opened the first Dunkin' shop in Quincy, Massachusetts.Dunkin' licensed the first of many franchises in 1955.It is now the world's leading baked goods and coffee chain, serv... Show more

Assistant Manager

SonicVista, CA, United States
Full-timeFull-time

The job: As a SONIC Drive-In Assistant Manager, you are responsible for assisting the general manager in managing the daily operations of the restaurant to provide quality food in a clean, safe, an... Show more

Administrative Assistant

DYADlaw. P.C.Vista, CA, US
$19.00–$23.00 hourly$19.00–$23.00 hourly
Full-timeFull-time

This position plays an important role in supporting clients and the legal team by coordinating administrative tasks, preparing and organizing client documents, processing correspondence, assisting ... Show more

Veterinary Assistant

Petco Health and WellnessOceanside, CA, United States
$15.50–$25.00 hourly$15.50–$25.00 hourly
Full-timeFull-time

Want to help pets live their best lives?.We're proud to be where the pets go and where the pet people go.If you want to make a real difference, create an exciting career path, feel welcome to be yo... Show more

Medical Assistant

Vista Community ClinicVista, CA, United States
$23.00–$25.00 hourly$23.00–$25.00 hourly
Full-timeFull-time

Vista Community Clinic Job Opportunity.At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it's about hope, community, and impact.For over 50 years, we've been a leader in... Show more

Dental Assistant

InterDent Service CorporationVista, CA, United States
$16.90–$19.00 hourly$16.90–$19.00 hourly
Full-time +1Full-time +1

Gentle Dental Teammate Opportunity.At Gentle Dental, we value our teammate's smile as much as our patient's smile.Our vision is to provide exceptional, lifelong, integrated oral healthcare services... Show more

Assistant Manager

Panda Restaurant GroupOceanside, CA, US
$27.00 hourly$27.00 hourly
Full-timeFull-time

Are You Craving A Career With An Industry Leader?.Panda Express is searching for experienced leaders to join our store management team.Panda is 100% committed to the professional and personal devel... Show more

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HR and Operations Admin Coordinator

HR and Operations Admin Coordinator

Crunch FitnessOceanside, CA, United States
30+ days ago
Salary
$20.00–$25.00 hourly
Job type
  • Full-time
Job description

HR and Operations Admin Coordinator

The HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures that employee records, club processes, and operational systems run smoothly, accurately, and in full compliance with company policies. The ideal candidate is exceptionally organized, thrives in structured workflows, and brings a proactive mindset to improving systems and procedures. They can build rapport easily, and contribute to a supportive, collaborative team environment. They communicate clearly and professionally with managers across all locations and maintain the highest level of confidentiality and integrity.

Key Characteristics

  • Extremely detail-oriented with strong accuracy in administrative work
  • Highly organized with excellent time-management skills
  • Able to follow established procedures while also identifying opportunities to streamline or improve systems
  • High trust / high character, with access to sensitive employee files and confidential information
  • Clear, kind, and professional communicator who interacts well with club management on compliance-related matters
  • Personable and approachable, able to build positive working relationships across departments
  • Quick Learner, and multi-tasker able to balance the administrative responsibilities of multiple departments

Primary Responsibilities

  • HR Administration Support
    • Create and post job ads; manage job sponsorships and tracking
    • Maintain and update offer letter templates
    • Manage user access for hiring platforms and HR systems
    • Send offer letters and launch onboarding workflows
    • Enter new hires into Paylocity and initiate Welcome Packets
    • Collect certifications and maintain employee records
    • Process records requests and track PTO, sick time, and leaves of absence
    • Coordinate Club Connect CPR setup and tracking
    • Maintain compliance reporting: anti-harassment, CPR, and termination reports
    • Active employee documentation needs, such as pay corrections, coaching reports
    • Send separation packets and ensure offboarding documentation is saved to employee files
    • Notify CGO of terminations for COBRA processing
    • Future (if full-time): manage status changes, term checklists, and final check processing
  • Club Operations Support
    • Assist with Waxie and DNA ordering
    • Support ordering and tracking of maintenance parts and supplies
    • Attend company wide meetings as necessary
  • Club Systems Administration Support
    • Assist with member document management
    • Support club systems and workflows as directed by the Director of Club Administration

Why This Role Matters

This position is the operational glue that keeps HR, club administration, and club operations running on all cylinders. By maintaining accurate records, supporting compliance, and ensuring smooth administrative processes, the Operations & HR Compliance Coordinator strengthens the employee experience, supports club leadership, and helps the organization operate with consistency and excellence.

Compensation

Up to $25 per hour. Additional Benefits: Cell phone stipend, Laptop, Employee membership, Personal Training discounts

Schedule

  • Probationary Period, first 90 days: Expected to work set schedule at Head Quarters in San Juan Capistrano, OR at one of our many club locations, specific days and times to be determined upon hiring
  • After completion of probationary period: Custom schedule, to be determined upon completion of probationary period

APPLY TODAY! Compensation: $20.00 - $25.00 per hour