Admin assistant Jobs in Santa ana ca

Job Description

Job Description

Role : Supports the Department of Nursing in all administrative details including Director of Nursing (DON) and Assistant Director of Nursing (ADON).

Essential Duties and Responsibilities include :

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily :

Administrative / Faculty

• Front Desk Duties : Answering Phones, Greeting Guests, Screening Visitors.
• Support the Directors in administrative details : Manage meetings / commitments, conference calls etc. that fit the Director of Nursing's schedule. Prepare agendas, arrange meeting facilities and act as recording secretary; prepare minutes at assigned meetings, travel planning.
• Nursing Department Weekly Update Email.
• Monthly Faculty Staff Meetings : Coordinate Schedule, Prepare Agenda with Directors, Minutes.
• Office Supply Ordering & assist lab supply ordering (as needed).
• Event Planning : Coordination, Employee recognition, Christmas Cards to Clinical Partnerships, Advisory Board Meeting.
• Mail & Package Distribution
• Filing Documents
• Reimbursements, Check Requests, Purchase Orders, Expense Reports and Credit Card Reconciliation via Chrome River.
• Assist with program accreditation : data collection, reporting, and correspondence with agencies.
• Monthly University Commencement meetings.
• Checkout textbooks to instructors / record return of textbooks & assist in desk copy requests to vendor.

Student / Clinical

Education and / or Experience : Bachelor's degree from a four-year college or university

Full Time Staff, Non-Exempt

$23.46 / hr

Benefits : Health, vision, dental, and life insurance. Retirement plans with employer matching.

Job Posted by ApplicantPro