Program assistant Jobs in Carmel, IN

POSITION PURPOSE

The program intern role is responsible for supporting the youth and education manager with professional development initiatives and youth engagement events for Indiana Electric Cooperatives. This position will assist in delivering a safe, well-organized, and high-quality experience for student participants, chaperones, and cooperative staff. This includes hands-on experience in program development, logistics, and event planning for Camp Kilowatt, Indiana Youth Tour to Washington, D.C., and the Summer Directors’ Retreat.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

Essential Functions

• Assists with event preparation, setup, execution and breakdown for youth programs such as Camp Kilowatt, Indiana Youth Tour to Washington, D.C., and other youth programs.

• Manages workflow of assigned projects, including registration tracking, supplies, participant materials, and itinerary preparation.

• Assists with vendor and venue coordination, including confirming reservations and reviewing logistics documents as directed.

• Prepares event materials such as name badges, welcome packets, schedules, and program signage.

• Assists with post-event tasks, including participant surveys, thank-you communications, and program evaluation summaries.

• Coordinates with supervisor and member cooperatives to confirm student selections, sponsorships, and participant information.

• Thinks creatively to improve program promotions and participant experiences and helps implement new approaches.

• Develops and edit program promotional materials, both digital and printed, in coordination with the communication department.

• Assists training manager in setting up rooms for events.

• Supports member training initiatives and events, including Summer Directors Retreat.

• Assists with maintaining program records, resources, and other administrative materials.

OTHER FUNCTIONS

• Assists in planning and executing employee engagement initiatives.

• Supports department initiatives and projects as needed.

• Assists other IEC departments and staff with programs and projects as requested.

• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None.

EDUCATION AND/OR EXPERIENCE

To perform this job successfully, an individual should have an equivalent of the following education and/or experience.

• Currently enrolled in and consistently working toward completion of a BA or BS in education, event management, communications, hospitality, business, nonprofit management, or a related field.

• Strong time management skills with the ability to manage multiple projects and deadlines.

• Professional and positive attitude with the ability to work effectively with individuals of varying ages, backgrounds, and professional roles.

• Valid driver’s license.

KNOWLEDGE, SKILLS AND ABILITIES

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

• Proficiency using a computer, including proficiency with Microsoft Office, the Internet, spreadsheets and databases.

• Exceptional project management and planning skills, including the ability to coordinate work with other departments or organizations and to make meeting/conference arrangements.

• Strong written and verbal communication skills, including the ability to describe and explain complicated or sensitive information, the ability to negotiate with and motivate others, the ability to maintain confidentiality and strong listening skills.

• Strong desire to learn and develop.

• Ability to move in a fast-paced environment and manage and prioritize multiple tasks while maintaining a high degree of quality and needing little quality control oversight.

• Ability to operate office equipment, including printers, copiers, fax machines and phones.

WORK ENVIRONMENT/PHYSICAL DEMANDS

The environmental and physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.

• Ability to work in a fast-paced, deadline-oriented office environment on a flexible work schedule.

• Ability to work independently with minimal supervision.

• Ability to work extended hours and/or variable schedules as needed during youth programs and special events.

• Ability to sit for periods of time and to move intermittently throughout the workday within or between departments or facilities.

• Ability to interact frequently with others through phone, email, written correspondence, and in-person communication.

• Ability to speak clearly.

• Travel required approximately 25 percent of the time; extended hours required July 25-28 for Camp Kilowatt in Nashville, Indiana (no overnight).