Program Associate, Merit Review

Program Associate, Merit Review

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Post Date

3 / 8 / 2024

Job Location

1333 New Hampshire Avenue, NW, Washington, District of Columbia

About Us

The Patient-Centered Outcomes Research Institute (PCORI) is an independent nonprofit organization authorized by Congress in 2010.

Its mission is to fund research that will provide patients, their caregivers and clinicians with the evidence-based information needed to make better-informed healthcare decisions.

PCORI is committed to continually seeking input from a broad range of stakeholders to guide its work.

Position Summary

The Program Associate is an integral part of the Merit Review Unit, reporting to the Senior Program Manager, Merit Review.

The Program Associate is responsible for performing a variety of mission-critical activities that support Merit Review staff in organizing and facilitating comprehensive scientific and technical review of applications submitted for PCORI funding.

The Program Associate works both independently and collaboratively to offer operational, logistical, and analytical support to concurrent Broad, Targeted, D&I, PCS, new PLACER, and planned Science of Engagement review panels.

This will require managing multiple complex tasks with competing deadlines and priorities.

COVER LETTER REQUIRED FOR CONSIDERATION

Required Skills

Duties and Responsibilities

Serve as Panel Manager for hybrid (virtual and in-person) Merit Review meetings

• Serve as primary logistics lead for team coordination of seven (7) meeting staff that includes : Merit Review Officer, Back-up Merit Review Officer, Panel Manager, Panel Manager Support Person, plus AV, transcriptionist contractor, and DIGITAL technical support.
• Manage the Conflict of Interest (COI) process during the meeting (a key responsibility of Review Meeting integrity)
• Coordination on video platform and coordinating and running the separate MS TEAMS chat.
• Monitor Reviewer scores
• Train external Reviewers and instruct them during meetings on scoring and video logistics
• Conduct video testing prior to the meeting and troubleshoot with AV and DIGITAL technical staff throughout the meeting
• Train and mentor the Panel Management Support Person as assigned per panel. Includes shadow 1 : 1 training over several months, ahead of the hybrid Review meeting
• Organize and coordinate other support (AV, Meetings & Travel, and DIGITAL) activities required for panel meetings
• Arrange and lead the pre-panel "Ducks-in-a-Row" meeting which is the coordination of all panel meeting components for one review cycle

Support the Sr. Program Manager, MR with overall MR infrastructure including onboarding of staff, policy and practice

Support Merit Review Officers with key activities including Merit Reviewer recruitment, application responsiveness screening, active monitoring of written critiques, preparation of panel meeting materials, etc.

Provide surge support as needed in these areas as well as other daily Merit Review activities for overall team administration

Prepare routine Merit Review deliverables for internal and external dissemination to key stakeholders, including QA / QC of documents and materials for formatting and accuracy

Prepare Merit Review data and documents, including written reports, tables, and presentations for dissemination to Senior Leadership, Board workgroups, and committees.

Input information into the PCORI online system (Salesforce) and gather data for reporting purposes

Prioritize, monitor, and coordinate administrative and operational activities within Merit Review

Develop and maintain effective work processes and procedures for Merit Review

Serve as a Merit Review liaison across PCORI departments, divisions, and units

Manage the organization of the Merit Review SharePoint page and Merit Review resources

Execute special projects and other duties as assigned

COVER LETTER REQUIRED FOR CONSIDERATION

Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.

Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

Required Experience

Bachelor's degree with at least two (2) years of experience as a Program Assistant or other relevant experience. Applicants with relevant experience working in health research, at a funding organization / agency, or project management preferred.

Experience and / or interest in public health preferred.

Demonstrated autonomy and self-direction in project-managing detail-oriented tasks

Attention to detail is of paramount importance to successful job performance. Must be able to demonstrate aptitude and excitement for working in a highly detail-oriented position.

Excellent organizational and administrative skills and the ability to manage and work on multiple tasks under tight deadlines

Flexibility and skill in working as a team member and comfort working in an environment with dynamic priorities

Excellent interpersonal skills. Collegial, energetic and able to develop productive relationships with colleagues, external Reviewers, consultants and others

Confident and comfortable addressing groups in both formal and informal settings and leading meetings

Excellent written and verbal communication skills for internal and external purposes

Sound judgment, integrity, and the ability to listen actively

Ability to prepare PowerPoint graphics, charts, and tabular data presentations

Proficiency in the use of technology, including knowledge of Microsoft Office Suite and internet literacy, and willingness to learn new computer skills as necessary.

Experience with Salesforce is a plus.

COVER LETTER REQUIRED FOR CONSIDERATION

PCORI recommends all members of the PCORI workforce adhere to the CDC recommendations regarding staying up to date on COVID-19 vaccination.

Conflict of Interest

PCORI wants to ensure that prospective employees are aware of its conflict-of-interest policies so that employment deliberations take into consideration this aspect of PCORI employment.

PCORI requires all PCORI employees to disclose upon commencement of their employment and on an annual basis all individual and close relatives financial, business, and personal association with the potential to bias or that have the appearance of biasing one's decisions relating to PCORI.

All disclosures made by employees are made publicly available on PCORI's website. Disclosures must include all financial and business and personal associations with any health or healthcare-related organizations and include all associations with any other organizations that have the potential to bias or that have the appearance of biasing one's decisions relating to PCORI, including but not limited to vendors or other third parties with whom PCORI has a contract or that PCORI has funded.

For more information please visit PCORI-Conflict-of-Interest-Policies-Outside-Employment-Policy.pdf

PCORI conducts background checks on all applicants.

PCORI's Commitment to Diversity, Equity, and Inclusion :

PCORI is an equal opportunity employer committed to diversity both internal and external to the workplace. You can learn more about our commitment to diversity, equity, and inclusion here .

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

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Tracking Code

1382-858