IT Office Assistant - PT

Job Summary

The IT Office Assistant will perform routine duties related to the operation of the Information Technology department including switchboard operator tasks, clerical tasks, and scanning / imaging tasks.

Supervisory Role Oral and written instructions are received from the Director of Information Technology or designee. Duties & Responsibilities 1.

Assist with office functions and activities for the general area. 2. Prepare, process and file purchase requisitions and invoices for the area.

3. Screen individuals coming into the office and direct to the appropriate staff person. 4. Assist with preparing memos, letters and required reports.

5. Promptly and accurately accept and relay telephone messages. 6. Assist College staff in making outgoing calls, and keep records of call by time and name.

7. Supply information requested by caller, and refer inquiries to proper person ordepartment.8. Assist with maintaining inventory of office supplies and equipment and determining need for repair or replacement.

9. Assist with the maintenance of the area’s filing system. 10. Assist Records Management area with scanning, imaging and shredding tasks.

11. Perform other related duties as required. Physical Requirements The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential responsibilities and

functions of the job and are not meant to be all inclusive. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall :

Use strength to lift items needed to perform the functions of the job.

Sit, stand and walk / move from place to place for required periods of

time.

Move between buildings.

Speak and hear, communicate using telephone and / or walkie talkie.

Use close vision, color vision, peripheral vision and depth perception

along with the ability to focus vision.

Communicate effectively in English, using proper grammar and

vocabulary.

Reach with hands and arms and use hands and fingers to handle

objects and operate tools, including but not limited to, computers,

keyboards, telephones, calculators, and controls.

Bend, twist, climb, push, pull, and lift. Additional Requirements Minimum Qualifications Minimum Experience (number of years), Knowledge and / or Abilities

• High School diploma or equivalency
• Familiarity with standard computer applications and tools
• Ability to communicate effectively, orally and in writing.
• Ability to work in a multi-cultural work environment.

Minimum Education Requirements High School Diploma Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.

Preferred Qualifications Experience (number of years), Knowledge and / or Abilities Education Requirements Licenses and Certifications (including e.

g., CPR, first aid, driver’s license, etc.)