Executive Administrative Assistant I

Job Description

Executive Administrative Assistant I - Digital and Corporate Enterprise Legal

Preferred Location(s) : Chicago, IL, Atlanta, GA, Indianapolis, IN, Mason, OH, Boston, MA, or Norfolk, VA.

Elevance Health supports a hybrid workplace model (virtual and office) with PulsePoint sites used for collaboration, community, and connection, with the minimum in-office commitment being 2-3 days in the office per week.

The ideal candidate will live within 50 miles of one of our Elevance Health PulsePoint locations.

As an Executive Administrative Assistant I at Elevance Health, you will play an integral role in supporting the Vice President for Digital and Corporate Enterprise Legal.

We are looking for an organized, detail-oriented individual to provide high-level administrative and organizational support.

The successful candidate will have a positive attitude, excellent communication skills, and a strong commitment to providing a high level of customer service.

How you will make an impact :

Primary duties may include, but are not limited to :

• Writes and routes confidential correspondence.
• Screens, handles, or distributes incoming phone calls and complaints. Maintains confidential correspondence and general files.
• Orders supplies.
• Prepares and tracks budgets. Coordinates travel plans.
• Submits expense reports. Compiles and distributes meeting minutes.
• Compiles information for reports, documents, and proposals.
• Collates and assembles materials, makes arrangements for meetings / presentations.
• Organizes chart up-dates.
• Prepares forms and reviews documentation for conformance with internal policies and procedures.
• Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations, and documents.
• Researches, verifies, and prepares reports.
• Creates and maintains databases.
• Maintain up-to-date knowledge of the legal process and related areas of law.
• Handle confidential information and documents with discretion and professionalism.
• Manage multiple projects and prioritize tasks with a high degree of accuracy.
• Effectively communicate with internal and external stakeholders
• Monitor progress of projects and alert the Legal Team of any potential issues.
• Assist with research projects and other tasks as needed.

Minimum Requirements :

Requires a HS diploma and a minimum of 5+ years administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Skills, Capabilities and Experiences :

• 2+ years of administrative experience in a legal environment
• Bachelor’s degree in a related field
• In-depth understanding of the legal process
• Excellent computer skills,
• Ability to multi-task and be comfortable working in a fast-paced environment.

Job Level :

Non-Management Non-Exempt

Workshift :

1st Shift (United States of America)

Job Family : ADM >

ADM >

Office / Admin Support

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health.

Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates.

Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week.

Specific requirements and expectations for time onsite will be discussed as part of the hiring process. Candidates must reside within 50 miles or 1-hour commute each way of a relevant Elevance Health location.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient / member-facing roles to become vaccinated against COVID-19.

If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.

Applicants who require accommodation to participate in the job application process may contact for assistance.