Payroll Specialist

Job Purpose

The Payroll Specialist will handle all payroll related functions of Furnitureland South. This includes processing payroll, taxation forms and benefit deductions, as well as maintaining employee data, handling payroll questions and completing any other tasks necessary for monitoring and overseeing Furnitureland South’s payroll process.

Essential Functions and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Ensure that payroll is processed timely and accurately (bi-weekly and semi-monthly).

2.Optimize the HRIS to develop best practices to gain efficiencies as well as stay up to date on system releases.

3.Process changes in payroll (e.g. new hires, salary changes, terminations, etc.).

4.Maintain employee payroll records up-to-date and accurate.

5.Produce regular payroll reporting and analytics to Executive Leadership.

6.Manage departmental payroll budgets and report to Department leaders monthly.

7.Process payroll calculations, including sales commissions, deductions, insurance coverage, wage garnishments, tax filings, and child support.

• Provide support in tax calculation and filing for employees.
• Address payroll related queries and requests from employees.
• Analyze payroll problems and provide appropriate resolutions.
• Follow and enforce federal, state and local laws.
• Coordinate with HR and finance teams to carry out payroll processing.
• Assist in audit operations and implement audit recommendations.
• Process quarterly and yearly tax forms
• Work collaboratively with the HR team to promote employee engagement.
• Work with managers to ensure time keeping accuracy and compliance.
• Participate in industry wage surveys.
• Process unemployment claims and requests for wage verifications.
• Coordinate with vendors for interfaces involving all employee benefit plans which include : 401(k), Roth and medical benefit.
• Maintain employee personnel records.

21.Other responsibilities as assigned.

Competencies

• Accountability
• Adaptability
• Attention to detail
• Communication
• Customer focus
• Integrity
• Planning and organizing

Required Education and Experience

1.Proven experience in a payroll specialist or equivalent position in a fast-paced environment.

2.Experience in processing multiple payroll frequencies

3.Experience in processing commission pay, salaried and hourly payrolls

4.Strong knowledge of tax regulations and laws related to payroll.

• Excellent attention to detail.
• Strong communication skills.

Preferred Education and Experience

1.Associate or bachelor’s degree in accounting, finance, or relevant field preferred

• Analytical mind with good math skills.
• Working knowledge of UKG Payroll system.
• Proficient with Excel (functions, data, pivot tables, etc.)
• Experience in payroll for commissioned employees.

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, copiers, printers and office telephone systems.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. This position is sitting 90% of the workday.

Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary