Admin specialist Jobs in Phoenix, AZ

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Administrative Assistant

Location West Phoenix, AZ | Onsite

Compensation & Schedule

22 / hr

Monday Friday, 8 : 00 AM 5 : 00 PM

ROLE IMPACT

As a vital support pillar to department leadership and team operations, the Administrative Assistant ensures seamless internal communication, coordination of logistics, and execution of essential clerical tasks. This role enhances productivity across departments by managing daily office functions and acting as a liaison across stakeholders.

KEY RESPONSIBILITIES

Serve as liaison between supervisors, departments, vendors, and clients with professional communication.

Manage scheduling, travel coordination, and meeting arrangements for department leadership.

Perform day-to-day administrative functions including mail handling, expense processing, and supply maintenance.

Compose and distribute memos, reports, and correspondence; ensure filing and document accuracy.

Maintain supervisor calendar and handle front-line inquiries via phone and in-person interaction.

MINIMUM QUALIFICATIONS

Associate degree in Business Administration or related field

2+ years administrative or office experience

Proficient with Microsoft Office Suite; Oracle preferred

Strong multitasking and time management capabilities

CORE TOOLS & SYSTEMS

Microsoft Outlook

Microsoft Word

Microsoft Excel

Oracle

Multi-line phone systems

Standard office equipment (copiers, scanners, fax machines)

PREFERRED SKILLS

Strong attention to detail and analytical thinking

Proven ability to work independently with a proactive mindset

Professional and adaptable communication with cross-functional teams

EQUIPMENT & WORK ENVIRONMENT

Must be able to sit, stand, walk, bend, push, and carry items throughout the day

Occasional lifting up to 30 lbs required

Indoor office setting with typical lighting and climate conditions

Noise level is low to moderate

COMPLIANCE

Pre-employment background and drug screening required.

Apply today and take the first step toward a rewarding career in escrow services. Don t wait this opportunity won t last long!

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