Administrative secretary Jobs in Miami, FL

Legal Secretary – Corporate Law Firm (Miami Office)

Miami, FL

A prestigious corporate law firm located in the heart of Miami is seeking a highly experienced Legal Secretary to support a team of 3 to 4 attorneys. This is an exciting opportunity for a skilled legal professional with a background in mid-size or large law firm environments to bring their expertise to a fast-paced, high-performing team.

Position Overview

As a Legal Secretary, you will play a crucial role in the daily operations of the firm’s corporate law division. The ideal candidate will be a proactive, organized, and detail-oriented professional who thrives in a team-based environment and is adept at managing a wide array of legal administrative responsibilities.

Key Responsibilities

Provide direct administrative and clerical support to 3–4 attorneys.

Draft, format, and proofread correspondence, legal documents, memos, and reports.

Prepare and file legal documents with federal and state courts and agencies.

Schedule meetings, maintain calendars, and coordinate travel arrangements.

Manage incoming calls, correspondence, and emails on behalf of attorneys.

Organize and maintain case files, both electronic and hard copy.

Perform time entry and billing duties using the firm’s billing software.

Assist with special projects and other administrative tasks as required.

Qualifications

3+ years of experience as a Legal Secretary, ideally in a large or mid-sized law firm.

Strong knowledge of corporate law procedures and terminology.

Proficiency with legal software systems (i.e., document management and billing systems).

Exceptional written and verbal communication skills.

Highly organized, detail-oriented, and capable of multitasking under pressure.

Strong interpersonal skills and a collaborative mindset.

Work Schedule

Start Time : 8 : 30 AM

Hours : 37.5 per week (Monday–Friday)

Lunch : 1 hour

Preferred Candidate Attributes

Professional demeanor with a high level of discretion.

Proven ability to support multiple attorneys with competing deadlines.

Experience handling confidential and sensitive information.

Demonstrates initiative, dependability, and a commitment to excellence.

Compensation

Competitive salary based on experience

Comprehensive benefits package (details provided upon interview)

Apply today to join a reputable and professional corporate law firm offering a collaborative work environment and long-term career growth opportunities.

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