Executive administrative assistant Jobs in Phoenix, AZ

About the job Executive Administrative Assistant - Remote

The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Optimere Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment.

Job Duties :

• Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations
• Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs
• Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner
• Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
• Maintain an extremely detailed calendar and related logistics
• Timely processing of expense reports and director reimbursements
• Assist in other Board / Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
• Interact with senior level business leaders in a professional and effective manner both in person and written
• Can be relied upon to do the job as well as being willing to help other team members when needed
• Maintain understanding of firm policies

Qualifications :

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs.

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable PLEASE NOTE : Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.