Program coordinator Jobs in Gilbert, AZ

Banda Group International

Banda Group International is a world-class, employee-owned provider of environmental safety, security, technical, and project management support services for a diverse clientele across government and private sectors worldwide. Founded on the principles of environmental, health, and safety (EH&S), BGI offers a competitive salary, a collaborative working environment, and a comprehensive benefits package for eligible full-time employees, in accordance with plan documents. Benefits may include a generous paid time off policy, 11 paid holidays per year, medical coverage, a robust 401(k) program, and participation in our Employee Stock Ownership Plan (ESOP), which gives employees a direct stake in the company's long-term success.

Job Summary

Banda Group International is seeking a highly organized and detail-oriented Proposal Coordinator to support the development and submission of federal government proposals. This position plays a critical role in ensuring proposals are compliant, professionally formatted, and submitted on time.

The Proposal Coordinator will work closely with internal teams and leadership to manage deadlines, track opportunities, and maintain proposal documentation. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and demonstrates strong attention to detail.

Essential Duties and Responsibilities

• Assist in the preparation, formatting, and production of compliant federal proposals including RFPs, RFIs, and RFQs.
• Review new solicitation notices daily to support bid and no-bid decisions and early capture efforts.
• Develop and maintain compliance matrices to ensure full responsiveness to solicitation requirements.
• Maintain proposal calendars and coordinate deadlines with subject matter experts, project managers, writers, and subcontractors.
• Perform quality checks for formatting, grammar, completeness, and consistency prior to submission.
• Gather and organize technical documentation, resumes, past performance information, and required forms for proposal inclusion.
• Track proposal inputs and required attachments to ensure all submission requirements are met.
• Conduct daily opportunity tracking across platforms such as SAM.gov, GSA eBuy, GSA Schedules, and agency portals, updating internal tracking systems accordingly.
• Maintain and update the opportunity pipeline, including pursuit status, deadlines, and teaming decisions.
• Organize and maintain proposal content libraries and document control processes, including version tracking and archiving.

Required Qualifications

• Familiarity with federal solicitations and proposal development processes.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Exceptional attention to detail for compliance tracking and quality review.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Ability to handle confidential and sensitive information with discretion.

What We Offer

• Pay Depending on Experience
• Excellent working environment
• Team building and bonding events
• Generous benefits package
  • 100% Employer paid Dental, Vision, Life, STD/LTD for all FT employees.
  • Dependents can be added with payroll contributions.
  • Medical plans PPO or HDHP plan.
  • Dependents can be added with payroll contributions.
  • Abundant employer contribution for HSA enrollees.
  • Accident, Critical Illness & Voluntary Life Insurance.
  • Robust PTO plan and 11 paid holidays a year.
  • Generous 401K, safe harbor program, up to 4% dollar-for-dollar match.
  • $1,500 yearly personal development reimbursement for all levels of employees.
  • Corporate gym membership rates at Orange Theory Fitness
• Veteran Support - Military Leave Program

How to Apply

If you are interested in this position and meet the qualifications, please submit your resume, cover letter, and salary expectations via the ADP portal.

Banda Group International, LLC and BGI Security, LLC are proud veteran-owned companies committed to hiring those who have sacrificed for our country. Bring your skills and forge a new path with the BGI family and continue the bonds of service with fellow veterans.

BGI is proud to be an Equal Opportunity Employer. We do not discriminate on the basis race, religion, color, sex, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. BGI believes that diversity and inclusion among out teammates is critical to our success as a global company and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.