Program coordinator Jobs in Gilbert, AZ

Job Responsibilities

The Vehicle Coordinator is responsible for supporting the effective management, tracking, and coordination of vehicles/materials. This role ensures vehicle data accuracy, compliance with internal policies, and coordination across departments to support operational efficiency. The position emphasizes data integrity, reporting, inventory control, and cross-functional coordination.

Maintain accurate records for all company vehicles, including assignments, utilization, location, and status

Coordinate vehicle assignments, transfers, and returns across departments and locations

Monitor vehicle inventory levels and support planning for vehicle needs based on operational demand

Ensure vehicle data integrity within inventory management and tracking systems

Prepare and analyze reports related to vehicle usage, costs, compliance, and inventory trends

Support compliance with company policies, safety requirements, and applicable regulations

Coordinate with vendors, internal teams, and external partners regarding vehicle services, documentation, and records

Assist with audits and periodic reviews of vehicle inventory and documentation

Identify process improvements to enhance vehicle tracking, reporting accuracy, and operational efficiency

Serve as a point of contact for vehicle-related inquiries within the division

Health, Safety & Environmental Responsibilities:

Ensure all safety and non-safety plant rules and regulations are followed.

Ensure adherence to established quality and housekeeping standards.

Respond immediately to items brought to his/her attention with respect to hazards, defects or non-compliance issues.

Take appropriate corrective action when substandard performance is observed

Key Qualifications/Requirements

Bachelor's degree required (Accounting, Finance, Business, or related field preferred)

Strong analytical, organizational, and data management skills

Experience with inventory control, data integrity, or operational coordination

Proficiency in Microsoft Excel and data management systems

Strong attention to detail and ability to manage multiple priorities

Excellent written and verbal communication skills

Key Competencies:

Data accuracy and attention to detail

Process improvement mindset

Cross-functional collaboration

Analytical and problem-solving skills

Time management and organization

Work Environment & Physical Requirements:

Office-based role with regular computer use. Occasional interaction with operational teams. No mechanical or hands-on vehicle repair responsibilities

Awareness, Unity, Empowerment

At Magna, we believe that a diverse workforce is critical to our success. That's why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.

Worker Type

Regular / Permanent

Group

Magna Steyr