Program coordinator Jobs in Ontario, CA

Project Coordinator

We are seeking a highly organized, adaptable, and proactive Project Coordinator to support daily project operations. This role centers on coordinating multiple active projects, ensuring they move smoothly from initial setup through submittals, ordering, and field preparation. The ideal candidate can take direction well, think on their feet, and manage several priorities at once in a fast-paced environment. Strong communication, attention to detail, and consistent follow-up with internal teams and external partners are essential for success.

Requirements:

• Project Setup & Document Control
• Initiate new projects by sending introductory emails and assembling complete project packets (proposals, take-offs, purchase orders, specifications, drawings).
• Maintain and update project information in Monday.com.
• Track and distribute project updates including RFIs, addenda, and revised drawings.

Submittals (Core Function of Role):

• Monitor submittal status, approvals, and revisions to ensure timely turnaround.
• Distribute returned submittals to detailers and Project Managers.
• Keep organized, accurate records of all submittals and approvals.

Communication & Coordination (Critical to Success):

• Serve as the central coordinator between internal teams (Project Managers, Estimating, Detailers) and external partners (General Contractors, Steel Erectors, Suppliers).
• Communicate and reinforce deadlines for detailing, submittals, and bill-of-material delivery.
• Maintain consistent follow-up to obtain required dates, drawings, and approvals.
• Proactively track outstanding items to prevent delays.
• Ensure all parties remain aligned on current drawings, scope, and schedule.
• Support Project Managers with assigned tasks and shifting priorities.

Ordering Support & Pre-Construction Coordination:

• Gather required documents for material ordering, including approved submittals and for-construction drawings.
• Send order confirmation emails to trade partners and communicate schedule impacts when needed.
• Assist with internal review of documents prior to order placement.

Field Preparation Support:

• Coordinate with detailers to obtain field-use drawings and accessory material lists.
• Ensure field teams receive accurate, complete documentation before mobilization.

Key Focus (What We Need This Person to Excel At):

• Strong follow-up and accountability
• Clear, professional communication with multiple stakeholders
• Ability to gather complete and accurate information early
• High attention to detail in document management
• Proactive problem-solving to avoid downstream issues
• Ability to take direction and quickly adapt to changing priorities
• Thinking on their feet in a fast-moving environment

Qualifications:

• Strong organizational and multitasking abilities
• Excellent communication and follow-up skills
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Ability to work in a fast-paced environment and prioritize effectively
• Experience with Bluebeam is a plus
• Willingness to learn industry processes and grow within the role

What We're Looking For:

• Someone proactive who doesn't require micromanagement
• Detail-oriented with strong follow-through
• Comfortable communicating with both field teams and office staff
• Quick thinker who can adapt to shifting priorities
• Eager to learn and grow within the company

Benefits:

• Compensation: Salary: $55,000 annually
• Compensation review after initial 120-day training period, with opportunity for increase
• Medical insurance: Company pays 90% of the premium for the base plan (employee + dependents)
• Dental & vision: Offered, employee-paid
• PTO: Accrued after introductory period
• Paid holidays: Company-observed holidays throughout the year

Great Hire is an equal opportunity employer committed to recruiting, employing, retaining, promoting, terminating, and otherwise treating all employees on the basis of merit, qualifications, and competence. We do not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local laws.