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Program coordinator Jobs in Vacaville, CA

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Program coordinator • vacaville ca

Last updated: 20 hours ago

Office Coordinator

Spinoso Real Estate GroupFairfield, California, United States
$23.00 hourly
Full-time
Quick Apply

The Office Coordinator provides administrative and operational support to the mall management team and corporate office, including management, operations, marketing, specialty leasing, and leasing.... Show more

Magnet Program Coordinator

NorthBay HealthcareFairfield, CA, US
Full-time

At NorthBay Health, The Magnet Program Coordinator is a Registered Nurse who in implementing, monitoring, and sustaining the standards required for Magnet® designation and re-designation.The Coordi... Show more

Program Manager I

Partnership HealthPlan of CaliforniaFairfield, CA, United States
Full-time

To develop, implement, improve, and manage assigned programs.The Program Manager I is responsible for the overall success for the assigned program(s) and their role extends beyond completion of ind... Show more

Project Coordinator

Westamerica BankFairfield, CA, United States
Full-time

Real Property Management Specialist.Westamerica is among the largest commercial banks headquartered in California.We are looking for outstanding people to join our winning team.We reached our curre... Show more

(Agile1)Program Manager, Senior

Sunrise SystemsFairfield, California, United States
Full-time
Quick Apply

Duration: 12 Months On Contract.The successful candidate will be responsible for managing Programs supporting projects within the IT Infrastructure and Cloud Services Portfolio.Their role is to ens... Show more

Program Coordinator

Bay Area Community ResourcesFairfield, CA, United States
$77,000.00–$82,000.00 yearly
Full-time

Thrive Center Program Coordinator.Be a part of the new Solano T HRIVE Center, "Transforming Hope into Resilience, Inspiration, Vision, and Empowerment!".Exempt position with an annual salary of $77... Show more

UNIT PROGRAM COORDINATOR

US Government JobsTravis Afb, CA, United States
Full-time

The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for all administrative support programs.Also serves as liaison with personnel fli... Show more

UNIT PROGRAM COORDINATOR Jobs

Clearance JobsTravis Afb, CA, United States
Part-time

Travis AFB, CA Secret Polygraph Unspecified Career Level not specified Salary not specified.Duties Directly assists the commander/director in the management of all administrative support program fu... Show more

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Vacaville - Catering Coordinator

BoudinVacaville, CA, United States
$17.00–$18.00 hourly
Full-time

The Catering Coordinator is responsible for ensuring that all catering orders are produced per Boudin Catering Standards and are delivered on time in an efficient manner.This position monitors all ... Show more

Development/Fundraising Coordinator

Solano-Napa Habitat for HumanityFairfield, California, United States
$24.00 hourly
Full-time
Quick Apply

Are you passionate about using data to achieve outcomes, building relationships, and fundraising? Join.Solano-Napa Habitat for Humanity.Development/Fundraising Coordinator.This position has the pri... Show more

Cybersecurity - Entry Level Training Program

Dreambound Inc.Vacaville, California, US
Full-time

Note : This is an educational program, not a job.Successful completion of the program does not guarantee employment but will equip you with valuable skills for the cybersecurity job market.Looking ... Show more

Catholic Religious Education Coordinator

Ladgov CorporationTravis AFB, CA, US
Full-time
Quick Apply

Catholic Religious Education Coordinator Location: Travis AFB, CA Duties: Goal Setting and Planning: Meet regularly with the Catholic Priest and/or Catholic Pastoral Coordinator to review overall f... Show more

Emergency Services Coordinator II

Government JobsFairfield, CA, United States
$6,518.07 monthly
Full-time

Emergency Services Coordinator II.Depending upon the assignment under general direction, prepares and revises emergency response plans for the County; manages and administers designated state and f... Show more

Certified Medical Assistant - CalAIM Program

WellpathFairfield, CA, United States
Full-time

Make a difference every day in the lives of the underserved.Join a mission driven organization with a people first culture.Excellent career growth opportunities.Join us and find a career that suppo... Show more

 • New!

Program Director, Family Medicine Residency Program

NorthBay HealthFairfield, CA, United States
Full-time

Founding Program Director For Family Medicine Residency Program.NorthBay Health is seeking a visionary and academically grounded Founding Program Director to launch and lead our inaugural, communit... Show more

Digital Marketing Coordinator

All Weather Insulated PanelsVacaville, CA, United States
Full-time

We are seeking a results-driven Digital Marketing Coordinator to manage and optimize digital marketing programs across Salesforce and connected platforms.This role will support campaign execution, ... Show more

Training Coordinator III

Ageatia Global SolutionsVacaville, CA, United States
Full-time

The primary responsibilities of the Training Specialist assist with learning plan management and be responsible for processing requests and running standard reports in the learning management syste... Show more

Assistant Program Director

Turning Point CentersVacaville, CA, United States
Full-time

Leadership Position In Program Management.Under the administrative supervision of the Program Director, this position is responsible for the supervision of personal service coordinators and assisti... Show more

Sexual Assault Prevention and Response Program Manager

Department of the Air ForceTravis Afb, CA, United States
Full-time

Monitors and enters all installation Sexual Assault and Prevention Response (SAPR) incidents in the Department of Defense Sexual Assault Incident Database (DSAID).Assists with or provides training ... Show more

Animal Care Outreach and Volunteer Coordinator

Solano CountyFairfield, CA, United States
Full-time +1

Animal Care Outreach & Volunteer Coordinator.Are you an animal lover who is energetic and outgoing? The Solano County Animal Care Division of the Sheriff's Office may have a position for you.The An... Show more

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Office Coordinator

Office Coordinator

Spinoso Real Estate GroupFairfield, California, United States
17 days ago
Salary
$23.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description
Summary:The Office Coordinator provides administrative and operational support to the mall management team and corporate office, including management, operations, marketing, specialty leasing, and leasing.
Essential Duties and Responsibilities:General Office Support:
  • Greet visitors, customers, tenants, and vendors, and screen, assist, or direct them to the appropriate person or department.
  • Communicate issues or concerns to the appropriate person for resolution.
  • Answer and screen management office telephone calls and route them appropriately.
  • Compose and type routine correspondence.
  • Organize and maintain filing systems, correspondence, and other records.
  • Coordinate the General Manager’s schedule and appointments.
  • Arrange and coordinate travel schedules and reservations as needed.
  • Route incoming mail to the appropriate individuals.
  • Prepare outgoing mail and correspondence, including emails and faxes.
  • Order and maintain office supplies and coordinate equipment maintenance.
  • Maintain a current and accurate Tenant Contact List in Yardi.
  • Maintain current insurance certificates for each tenant, licensee, vendor, and contractor.
  • Assist with required mall reports, including gathering data and information, formatting, and proofreading.
Corporate and Accounting Support:
  • Assist the corporate team with data entry to maintain the accuracy and integrity of the Yardi database.
  • As directed by the General Manager, prepare new vendor setups or changes to existing vendors and promptly collect completed W-9 forms.
  • Review invoices received through the AvidXchange workflow for accuracy, confirm applicable discounts, and ensure proper coding to the appropriate expense accounts.
  • Update the P-Card log and email it to the General Manager and P-Card Administrator for review and payment.
Accounts Receivable and Collections Support:
  • Assist the corporate team with collecting outstanding tenant balances.
  • Review cash receipts through the bank’s online portal and apply payments to tenant ledgers in Yardi.
  • Review Yardi tenant ledgers and accounts receivable reports to ensure monthly recurring and annually adjusted charges are consistent with leases and licenses.
  • Work with the Corporate Lease Administrator to prepare, document, and obtain approval for billing adjustments, including utilities, bankruptcies, and write-offs.
  • Provide support and data to the Corporate Accounting team to assist with monthly accounting entries.
  • Contact tenants by email or phone regarding outstanding balances.
  • Prepare notices required under the lease and provide documentation, including tenant history reports, to resolve questions.
  • Update tenant aging reports with collection comments and status updates.
  • Collect tenant sales reports and enter sales data into Yardi.
  • Assist the General Manager with monthly reviews of the Rent Roll and other reports.
  • Provide the Corporate Lease Administrator with information needed to address discrepancies.
  • Promptly make bank deposits for all checks received in the mall management office.
Additional Responsibilities:
  • Maintain client confidence and protect operations by keeping financial information confidential.
  • Maintain positive relationships with clients and tenants.
  • If the property sells gift cards or other goods or services, support the Corporate AP Specialist with managing and reconciling related bank accounts.
  • Assist Specialty Leasing with lease plan updates and holiday locations.
  • Provide data, information, and support to the Corporate Accounting department for ad hoc reporting requirements.
  • Perform other duties as assigned.
Qualification Requirements:To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required for the position.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Education and Experience:
  • Associate degree, two years of related experience or training, or an equivalent combination of education and experience.
  • Three to five years of administrative or office experience in a fast-paced environment.
Knowledge and Skills:
  • Strong interpersonal, written, and verbal communication skills.
  • Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
  • Proficiency with computers and the ability to quickly learn new software.
  • Intermediate to advanced knowledge of Microsoft Word and Excel.
  • Strong data-entry skills and attention to accuracy.
  • Experience with Facebook, X/Twitter, website maintenance, and other social media platforms is a plus.
  • Strong organizational and time-management skills.
  • Ability to read, write, and communicate fluently in English. Proficiency in additional languages is a plus.
  • Ability to work effectively as part of a team and with a variety of personality types.
  • Ability to interact effectively and professionally with all levels of management.
  • Well-developed interpersonal and communication skills.
  • Self-motivated and able to demonstrate initiative, confidence, professionalism, and maturity.
  • Sound judgment and consistent attention to detail.
  • Dependable, flexible, and adaptable.
  • Ability to occasionally work nights, weekends, or holidays when requested.
Physical Demands:The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this position.
  • Manual dexterity sufficient for frequent use of a keyboard, mouse, telephone, and radio.
  • Ability to operate standard office equipment, including a copier, fax machine, and postage machine.
  • Ability to lift up to 20 pounds.
  • Speech and hearing sufficient for regular communication by telephone, radio, and in person.
  • Vision sufficient to read work-related documents on a computer monitor or in printed format.
  • Sufficient sense of smell to detect potentially dangerous odors.
  • Ability to walk, bend, stoop, climb, and reach during normal office duties.
  • Ability to sit or stand for extended periods.
This job description is not intended to be all-inclusive. Other duties and responsibilities may be assigned as needed.In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications considered essential to the position.

Equal Opportunity Employer.