Program coordinator Jobs in Oakland, CA

Description

Rate: $25-$35 hourly

Remote but occasionally will be needed onsite in SF or NYC

The Strategic Operations & Program Management (SO&PM) team serves as the operational backbone of the organization, driving clarity, speed, and efficiency through strategic planning, program management for large-scale initiatives, and cross-functional coordination.

We are seeking a Program Coordinator to support the day-to-day execution of high-priority programs managed by the SO&PM team. This role will keep programs moving forward by driving scheduling, cross-functional coordination, creative review workflows, and deliverable tracking, ensuring nothing falls through the cracks.

This person will partner closely with program managers, creative strategists, social teams, communications leads, and external agency partners to maintain momentum on complex, multi-workstream programs. The ideal candidate is highly organized, proactive, thrives in a fast-paced environment, and has a strong bias toward action.

Responsibilities

• Drive day-to-day program momentum by scheduling and facilitating meetings, tracking action items, and ensuring follow-through across workstreams.
• Coordinate cross-functional stakeholders, aligning creative, social, communications, and public affairs teams on deliverables, timelines, and dependencies.
• Push creative review processes forward by managing review cycles, routing feedback, tracking approvals, and flagging blockers to keep content moving through the pipeline.
• Maintain and update project plans, timelines, status trackers, and workback schedules to ensure programs stay on track.
• Prepare and distribute meeting agendas, notes, and recaps; track decisions and escalate outstanding items.
• Support the editorial calendaring process, ensuring accuracy of content plans and alignment across teams.
• Build and maintain operational documentation, including process guides, RACI frameworks, and workflow templates that support scalable program execution.
• Conduct quality assurance reviews on program deliverables to ensure accuracy, consistency, and adherence to brand and editorial standards.
• Support program managers with ad hoc operational needs, including research, logistics, and communications support.

Minimum Qualifications

• 4+ years of experience in program coordination, project management, or production coordination in marketing, communications, creative, or media environments.
• Demonstrated experience coordinating across multiple teams and stakeholders with competing priorities.
• Strong organizational skills with meticulous attention to detail and the ability to manage multiple workstreams simultaneously.
• Excellent written and verbal communication skills, with the ability to clearly communicate status, escalate issues, and drive alignment.
• Proficiency with project management and collaboration tools (, Asana, Jira, Google Workspace, or similar).
• Proactive, self-starter mentality with the ability to operate with minimal supervision and anticipate needs.

Preferred Qualifications

• Experience working in or with social media, content, or creative teams at scale.
• Familiarity with creative review and approval workflows, including routing feedback across stakeholders.
• Experience supporting large-scale campaigns, product launches, or major organizational initiatives.
• Experience working with external agency partners and vendor coordination.
• Experience with editorial calendaring, content publishing workflows, or social channel operations.
• Familiarity with budget tracking or resource management processes.

Job Type & Location

This is a Contract to Hire position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $ - $

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Aug 6, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.