Program coordinator Jobs in Sunnyvale, CA

Program Coordinator🔍Dean of Research, Stanford, California, United States📁Administration📅Mar 27, 2026 Post Date📅108594 Requisition #

SCHOOL/UNIT DESCRIPTION:
The Ginzton Laboratory houses the research operations of 20 Principal Investigators, 25 staff scientists, 200+ graduate students, 35 post docs, 35 support staff and numerous visitors. The Ginzton Laboratory is an interdisciplinary research lab that explores the most exciting and productive areas at the overlap between engineering and the sciences. The combination of science and engineering gives new concepts, understanding, and rigor from science, the stimulus of challenging and important problems from engineering, and the depth of engineering technology to enable advanced scientific experiments. Strong opportunities come from the overlap of three scientific and engineering fields - quantum science and engineering, photonic science and engineering, and nanoscience and engineering. These are embedded in an environment that encourages and explores applications from other fields, such as sensing, communications, information processing, biology and medicine, energy, and the environment.

Stanford’s Quantum Fundamentals, ARchitectures and Machines program (Q-FARM) is an interdisciplinary initiative woven throughout the university. Q-FARM harnesses the expertise and facilities of Stanford University and SLAC to accelerate the development of quantum information science for national competitiveness and to address today's most difficult research challenges.

• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
The Q-Farm Program Coordinator will provide coordination of administrative and operations-related tasks with substantial impact for Q-FARM. The Q-Farm Program coordinator independently prioritizes duties across multiple concurrent programs including weekly seminars, 2–5 day workshops, annual events, and high-profile external visits. The Program coordinator will provide administrative support for the entire Q-Farm program, including budgeting, interfacing with various relevant communities, managing postdoc and student fellowships, organizing Q-FARM meetings, retreats and multiple regular events as well as coordinating program reports, and communication.

CORE DUTIES:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  
• Create complex reports and spreadsheets which may utilize specialized software and systems.
  
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
  
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input
  
• Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
  
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.
  
• Demonstrated success in following through and completing projects.
  
• Excellent organizational skills and attention to detail.
  
• Strong verbal and written communication skills.
  
• Excellent customer service and interpersonal skills.
  
• Ability to prioritize, multi-task, and assign work to others.
  
• Ability to take initiative and ownership of projects.
  
• Ability to routinely and independently exercise sound judgment in making decisions.

Certifications and Licenses:
None.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
  
• Frequently sitting.
  
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  
• Rarely twist/bend/stoop/squat, kneel/crawl.
  
• * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• This role is expected to be hybrid, with a minimum of three (3) days on site per week.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Onsite/Hybrid:
The expected pay range for this position is $39.20 to $43.26 per hour. This is a 1 year fixed term position.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
  
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Employees assigned to work on certain federal contracts may be subject to E-Verify, an additional employment verification process.

Stanford University will sponsor your H-1B visa application, contingent upon the application not being subject to the September 19, 2025 Presidential Proclamation. If the United States Citizenship and Immigration Services (USCIS) determines within their sole authority that your H-1B visa application is subject to the Proclamation, the University will not be able to proceed in sponsoring your employment. Accordingly, your offer of employment will be void.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4098
• Employee Status: Fixed-Term
• Grade: F
• Requisition ID: 108594
• Work Arrangement : Hybrid Eligible