Executive Assistant

Job Title : Executive Assistant, OCEO

Shift : 8 : 00 a.m. 4 : 00 p.m. (Hybrid- minimum four days in office)

Location : Chicago- Loop

About our client : Established in 1923, our client is a distinguished insurance entity, recognized among America’s top 50 shareholder-owned companies and featured prominently on the Fortune 500 list.

With a primary focus on commercial lines underwriting, our client caters to the insurance needs of a diverse array of organizations, spanning leading industrial and financial services institutions.

Your Responsibilities :

• Provide administrative and clerical support as directed by Office of the CEO ( OCEO ) executives.
• Assist management with schedule management in Outlook and handling calls from both internal and external sources.
• Coordinate onsite and off-site event and hotel arrangements and facilitate meeting coordination.
• Schedule travel, process expense reports in Concur, and maintain the attendance calendar.
• Generate correspondence for OCEO executives, including word processing / typing of letters, memos, forms, and preparation of agendas, labels, table tents, and meeting summaries.
• Greet visitors by phone or in person with exceptional customer service, ensuring a positive first impression while offering appropriate directions.
• Complete complex copier and binding projects.
• Manage incoming mail and office supply inventory.

Your Qualifications :

• Minimum of four years’ administrative experience, with prior support of VP-level and C-Suite executives.
• Exceptional customer service skills, maintaining a professional and friendly disposition.
• Ability to multitask with strong time management skills, ensuring timely completion of tasks.
• Tech-savvy with proficiency in Outlook, Excel, Word, PowerPoint, and Concur / travel and expense portals.
• Trustworthy and capable of handling sensitive information and situations discreetly.
• Experience with onsite and off-site event planning and meeting management.
• Strong organizational skills with the ability to prioritize workload, ensuring accuracy, attention to detail, and consistency.
• Flexibility in setting priorities and responding to daily workload changes.
• Self-starter who works independently with minimal supervision, demonstrating initiative for additional projects.
• Excellent written and oral communication skills, with the ability to interact effectively across all organizational levels.
• Proficient in communication across multiple platforms.
• Ability to present information effectively and professionally to management.

Benefits include :

• Medical, dental, and vision insurance, supplemented by options like HSA, FSA, life insurance, and long-term disability
• Additional support for hospital indemnity, critical illness, accident, and pet insurance is also offered
• Mental wellness is a priority with Employee Assistance Program access
• Travel Assistance, funeral planning, and will preparation services are provided for peace of mind
• Health and Wellness programs complement a 401K plan for comprehensive support.
30+ days ago