Office Administrative Assistant
This is an ongoing part-time contract position.
We / Hirewell, in partnership with our client, are seeking a dynamic and proactive Office Workplace Assistant to join the team on a part-time basis.
The ideal candidate is hands-on, adept at working with vendors, and proficient in navigating our systems. This role requires on-site presence on Tuesdays, Wednesdays, and, Thursdays to facilitate seamless operations .
Collaborating closely with Executive Assistants and IT personnel, the Workplace Assistant will oversee various tasks including ordering lunches, coordinating pick-ups / drop-offs, managing mail, and more.
There are times when additional onsite presence is needed for events or other occasions.
Responsibilities :
- Coordinate with vendors and internal systems effectively.
- Work closely with EAs and IT to ensure streamlined operations.
- Manage logistical details such as ordering lunches, coordinating pick-ups / drop-offs, handling mail, etc.
- Oversee external events including summer and winter parties, catering, and coordination.
- Demonstrate a service-based work ethic, with previous experience in hospitality considered a plus.
- Exhibit exceptional communication and collaboration skills.
- Ability to work autonomously and take initiative.
- Possess outstanding organizational skills to manage multiple tasks efficiently.
- Utilize critical thinking to problem-solve effectively.
- Capable of prioritizing tasks based on importance and urgency.
- Flexibility to adapt to changing priorities and needs.
Requirements :
- Proven experience in administrative or coordination roles.
- Strong communication and collaboration skills.
- Excellent organizational abilities with keen attention to detail.
- Demonstrated ability to work independently and in a team setting.
- Flexible schedule to accommodate on-site presence on designated days.
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