Admin assistant Jobs in Hampton, VA

Please note the position is located in Virginia Beach.
Bluewater Yacht Sales, 2109 W Great Neck Rd Ste 107, Virginia Beach, VA 23451 The Closing Administrator plays a critical role in supporting sales operations and delivering a seamless customer experience throughout the boat sales and closing process.
This position works closely with yacht brokers, customers, manufacturers, accounting teams, and marketing partners to ensure transactions are completed accurately, efficiently, and professionally.
This individual will help ensure every transaction is handled professionally, accurately, and in a manner that reflects the high standards of Bluewater Yacht Sales.The ideal candidate is highly organized, detail-oriented, technologically proficient, and capable of managing multiple priorities in a fast-paced, team-oriented environment.
Essential Duties and Responsibilities Sales Support & Closing Coordination Support yacht brokers by preparing, reviewing, and processing contracts, sales agreements, and closing documentation for assigned office regions.Coordinate all aspects of the closing process to ensure timely and accurate transaction completion.Verify the accuracy, completeness, and legibility of executed documents before processing and funding.Maintain closing software records and ensure all required information is entered and updated prior to fund disbursement.Track and maintain daily reports related to brokerage closings, sales activity, leads, and transaction data.Collaborate with Marketing and Accounting departments to ensure accurate reporting and data management.Compile, review, and maintain expense reports associated with boat sales, events, and regional activities.
CRM & Data Management Maintain accurate customer and vessel records within the CRM system.Update ownership, contact, and transaction information following each completed sale.Ensure customer data integrity and consistency across business systems.
Office & Regional Operations Maintain current manufacturer, product, and company literature throughout assigned offices.Monitor inventory and condition of marketing assets, including brochures, signage, flags, tents, and promotional materials.Manage general office administration, including mail distribution, office supplies, and phone system coordination.Ensure listings, sales materials, and company branding are professionally displayed within office and marina locations.Coordinate dockage, slip usage, and boat show space assignments while ensuring proper billing and reporting procedures.Assist with the planning, coordination, and execution of regional events, customer functions, and boat shows.
Qualifications Associate's or Bachelor's degree preferred; equivalent administrative, sales support, or business management experience will be considered.Strong organizational and time management skills with the ability to prioritize and manage multiple projects simultaneously.Exceptional attention to detail and commitment to accuracy.Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.Experience working with CRM systems and business databases; ability to quickly learn new software platforms.Excellent written and verbal communication skills.Strong interpersonal skills with a customer-service-oriented mindset.Self-motivated, dependable, and capable of working independently with minimal supervision.Positive attitude, strong work ethic, and a proactive approach to problem-solving.Ability to travel occasionally and exercise sound judgment when representing the company at regional events and field activities.
Safety and Environmental Responsibilities Follow SHM Safety and Environmental rules and complete required related trainingWear proper personal protective equipment as required for the task or work areaReport all accidents, injuries, spills and near misses immediately Technical and Physical Requirements College Degree or equivalent administrative/managerial experience.Strong organizational skills and ability to handle multiple tasks simultaneously.Exceptional attention to detail and accuracy.Proficient in Microsoft Word, Excel, and PowerPoint.Comfortable with CRM and database systems; quick to learn new technologies.Excellent interpersonal and communication skills.Self-motivated, independent, and a proactive problem-solver.Positive attitude and strong work ethic.Ability to travel occasionally and exercise independent judgment in the field.
Minimum Soft Skill Qualifications Eagerness to engage in a growing, fast paced, and industry-leading companyConsistently treats others with dignity and respectGenuinely serves others with humility and a positive attitudeFrequently demonstrates a bias toward actionAlways communicates effectively and courteously with fellow teammates and membersContinuously follows policies and procedures while seeking out new and better ways of accomplishing dutiesShows resolve and overcomes difficulties in a positive and productive mannerGladly provides responsive, and high level of service to our teammates and membersEagerly puts forth the extra effort to accomplish dutiesAdapts quickly and efficiently to changing priorities in order to meet teammate or member needs The Company Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world.
As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network.
SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all that we serve.
SHM offers professional education and training opportunities and the chance to work with and learn from highly experienced professionals in the marine industry.
In addition, SHM offers eligible employees healthcare benefits, 401(k) plans, paid time off, and relocation opportunities.
Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Additional disclosures available at https://shmarinas.com/hr-disclosures/.
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