Administrative Assistant (Part Time)-North Salt Lake City, UT

Administrative Assistant (Part Time)-North Salt Lake City, UT

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Schedule : Thursday, Friday, Monday - 8am-4pm

Essential Responsibilities :

• Use computers for various applications, such as database management or word processing.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Maintain scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Make copies of correspondence or other printed material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Provide services to customers, such as order placement or account information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Conduct searches to find needed information, using such sources as the Internet.
• Manage projects or contribute to committee or team work.
• Mail newsletters, promotional material, or other information.
• Order and dispense supplies.
• Learn to operate new office technologies as they are developed and implemented.

Other Functions :

• Special projects as requested
• Perform other duties as assigned
• Reports to K. Lewis (R)

Minimum Requirements :

• 0 - 2 years’ administrative assistant experience
• Must have proficiency in Microsoft Word, Excel, Power Point and Outlook
• Must have experience with calendar management and scheduling appointments
• Must have excellent verbal and written communication skills

Education :

High school diploma or GED required

Working Conditions :

• Adheres to all safety and environmental considerations
• Have a strong commitment to safe working practices
• This is largely a sedentary role; however, some filing is required.
• Requires the ability to lift files, open filing cabinets and bend or stand as necessary
• Stays alert and observes, corrects, and reports unsafe conditions
22 days ago