Administrative Assistant
Job Description
A telecommunications is seeking to hire an Administrative Assistant. The person in the seat is retiring, so hoping to bring someone onboard ASAP! The ideal candidate has 2+ years of administrative experience, has a background working in the construction industry, and possesses strong telephone and computer skills.
RESPONSIBILITIES :
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, emails, and other correspondence
- Greet and assist visitors and clients
- Perform data entry, manage files, and update records
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails
- Schedule and coordinate appointments, meetings, events and travel arrangements for staff
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
verifying receipt of supplies
Requirements
- Proven experience as an administrative assistant or relevant role
- Proficient in MS Office (Word, Excel, PowerPoint)
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
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