Administrative Assistant for the Occupational Therapy Doctorate Program

George Fox University's Occupational Therapy program is seeking an organized and detail-oriented individual to join our team as our OTD Administrative assistant.

About the Job : In conjugation with the OTD program and the program director, the Operations Manager / Administrative Assistant will help with the overall development, implementation, and evaluation of the program.

These duties include budget oversight, conducting program analysis, and daily operations. Our new team member is responsible for providing administrative support (40 hours per week, Monday-Friday) as it relates to the operations of the Occupational Therapy Program (OTD).

This individual will play an essential role supporting of the day-to-day procedures of an academic department.

Job responsibilities include, but are not limited to :

• Arrange leadership meetings for the School of Allied Health Sciences.
• Arrange Interprofessional Education committee meetings.
• Maintain the OTD department's Google calendar.
• Make travel arrangements for faculty.
• Filing and record keeping of documents.
• Arrange and support department events such as Interprofessional Education events, student conclave, and online case reports.
• Order / maintain supplies and equipment, textbook ordering, check requests, and purchase orders.
• Support guest speaker visits, including reserving parking spots, communicating instructions, and arranging for honorarium payment.
• Be flexible and adaptive in a challenging and changing environment.
• Assist in updating website for Interprofessional Education.
• Assist in developing and coordinating events for the School of Allied Health
• Sciences and Interprofessional Education programs.
• Supports the day-to-day operations of the IPE and School of Allied Health Sciences
• Create documents and update for Wellness Clinics
• Help design and implement marketing strategies for Wellness Clinic
• Provides budget containment and oversight for the School of Allied Health
• Assist in maintaining the Sciences and IPE program budget to include :

o Cost containment

o Purchase order processes

o Coordinated vendor payments

o Ongoing budget balance

• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrating awareness, respect, and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc.

and works well with a variety of people.

• Other duties as assigned.
• See the full job description attached for more information!

We're looking for candidates who have :

• Bachelor's degree
• Administrative professional experience 3+ years
• Strong interpersonal and communication skills
• Proficiency with Google Suite and MS Office software
• Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Exceptional organizational skills
• Enthusiastic about working in a collaborative environment
• Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Our Ideal Candidate is someone who :

• Builds on basic learning and carries it from one situation to another.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance.
• Takes responsibility to eliminate the source of problems.
• Demonstrates confidentiality regarding information pertaining to all students faculty, and staff.
• Maintains proper appearance and personal conduct for the employee's particular job.
• Uses effective communication skills taking into consideration body language,

filters, listening, paraphrasing, and questions with customers of diverse ethnic

and cultural backgrounds.

Demonstrates ability to work in a team environment.

Job information :

• Hours Per Week : 40
• Primary Work Location : Newberg
• Working Conditions : In-Person
• Supervisor : Program Director, OTD

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion.

Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes.

We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.

In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly : Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian : As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling : You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work : You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.

For your personal well-being we offer :

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.
30+ days ago