Business Administrative Assistant

Summary :

The Business Administrative Assistant position is an entry level position that works closely with our VP of Operations in a healthcare setting.

The Business Administrative Assistant performs a variety of administrative task including : managing communication, responsibility for handling confidential documents, making deliveries to clients in the DFW area, ordering breakfast or lunch for meetings, and running errands for executive staff.

Essential Duties and Responsibilities :

• Handles deliveries to Clinics, Hospitals, and other sites.
• Coordinate meals for breakfast or lunch meetings.
• Organizes files, preparing binders and utilizing share folders to maintain key documents.
• Responsible for maintenance of confidential operational information, administrative usernames and passwords, malware prevention and corporate device management.
• Run errands for business needs.
• Coordinate and make decisions regarding administrative matters.
• Acts as a gatekeeper of executive level staff.
• Performs other duties as assigned.

Competency : To perform the job successfully, an individual should demonstrate the following competencies :

• High attention to detail and accuracy.
• Strong work ethic.
• Organized and able to manage competing priorities.
• Effective verbal and written communication skills.
• Must be able to prioritize assignments, follow up to ensure task completions, and manage multiple projects.
• Demonstrate the ability to communicate effectively and professionally at the highest level.
• Able to take and follow through with delegated tasks and accountability.
• Excellent interpersonal skills exhibiting a positive and professional attitude.
• Able to work both independently and as a member of a team.

Education / Experience :

• High School Diploma
• Must possess and maintain a current, valid Drivers License.

Computer Skills :

Basic knowledge of Microsoft Word, Excel, and Outlook.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate.

Physical Demands :

The physical Demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions. Must be able to push, pull, move, and / or lift a minimum of 25 pounds to a minimum height of 2 feet and be able to push, pull, move, and / or carry such weight a minimum distance of 10 feet.

May be necessary to assist in the evacuation of patients during emergency situations.