Administrative Jobs in Phoenix, AZ

Boesen & Snow Law is a law firm located in Scottsdale, AZ with a focus on health law. Clients include individual healthcare providers and corporations related to healthcare delivery and support. Boesen & Snow employs eight attorneys and six other professional staff members. We provide competitive health, dental, eye insurance, 401k matching, and paid time off.

Duties :

• Greeting Visitors

Welcome and direct visitors and clients upon arrival, ensuring a professional and friendly first impression.

Answering Phones

Handle incoming phone calls, direct them to appropriate staff, or take messages as necessary.

Managing Appointments

Schedule and coordinate appointments, meetings, and conference rooms, including sending confirmations and reminders.

Handling Mail

Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and packages.

Office Supplies

Monitor and order office supplies as needed, ensuring the reception area and other office spaces are well-stocked.

Breakroom Upkeep

Maintain cleanliness and organization in the breakroom, including cleaning surfaces, and ensuring appliances are in working order.

Ordering Snacks and Beverages

Order and stock office snacks, beverages, and kitchen supplies, ensuring the breakroom is well-stocked and organized.

Administrative Support

Provide general administrative support, including data entry, filing, and preparing documents or reports.

Maintaining Reception Area

Keep the reception area clean, organized, and welcoming, including managing magazines, brochures, and other materials.

Document Management

Assist with document management tasks such as scanning, copying, and faxing documents.

Assisting Staff

Support office staff with various tasks as needed, including coordinating with other departments or providing coverage during breaks.

Other tasks as assigned by management.

Qualifications :

Education

High school diploma or equivalent; additional qualifications in office administration or related field are a plus.

Experience

Previous experience as a receptionist, administrative assistant, or in a customer service role preferred.

Communication Skills

Excellent verbal and written communication skills with a professional and friendly demeanor.

Organizational Skills

Strong organizational and multitasking abilities with attention to detail.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., phones, printers, fax machines).

Interpersonal Skills

Ability to interact effectively with clients, visitors, and staff, demonstrating strong customer service skills.

Problem-Solving

Good problem-solving abilities and the capacity to handle unexpected situations calmly and efficiently.

Time Management

Effective time management skills and the ability to prioritize tasks and manage a busy workload.

Confidentiality

Understanding of confidentiality protocols and ability to handle sensitive information with discretion.

Adaptability

Flexibility and willingness to adapt to changing priorities and office needs.

Appearance

Professional appearance and demeanor, reflecting the organization's image.

Job Type : Full-time, in-person

Pay : $16-21 / hour DOE, eligible for overtime pay

Benefits :

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Health savings account

Life insurance

Paid time off

Schedule :

8-hour shift, Monday to Friday, in Scottsdale office (8 : 30 am - 5 : 15 pm)