Document controller Jobs in Madison, WI

Job Title: Document Specialist

Job Description

As a ROW/Land Document Specialist, you will play a crucial role in managing and maintaining legal land rights for utility infrastructure. Your expertise with documents such as easements, mortgage rights, surveys, rights of way, deeds, appraisals, and titles will be essential in securing the necessary permissions to build, operate, and maintain utility infrastructure safely and legally.

About the company

You’ll join a nationally recognized, award‑winning firm with more than 55 years of industry leadership. Our client actively invests in employee development through training programs, mentorship, and long-term career growth opportunities. Employees support impactful infrastructure and environmental projects while enjoying a collaborative culture, strong career development opportunities, and competitive benefits. As a Document Specialist, you’ll play a critical role in project success, working alongside experienced professionals in a supportive, team‑focused environment where your attention to detail truly matters.

Responsibilities

• Manage utility-specific land rights by administering permanent easements, temporary construction easements, access easements for maintenance crews, leases for substations or pressure stations, license agreements, and fee acquisitions.
• Track the utility’s rights and their specific limits.
• Assemble parcel files for each affected property for new build or upgrade projects.
• Verify signatures, legal descriptions, and survey alignments.
• Ensure documents meet utility standards and state statutes.
• Coordinate the recording of documents before construction.

Essential Skills

• Experience with ROW (right of way)/land, specifically for utility (electric, gas) or pipeline companies.
• Proficiency in handling land documents.
• Strong data entry skills.
• Expertise in Excel, including creating pivot tables and performing VLOOKUPs.

Work Environment

The position is based on-site in Madison, WI. The Document Specialist is expected to be in the office from Tuesday to Thursday at a minimum, with the possibility of being needed on Mondays initially. Fridays can be worked remotely. The role offers a per diem rate of $178/day in accordance with the GSA guidelines.

Job Type & Location

This is a Contract to Hire position based out of Madison, WI.

Pay and Benefits

The pay range for this position is $28.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Madison,WI.

Application Deadline

This position is anticipated to close on Apr 30, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.