Document controller Jobs in Santa Rosa, CA

City: Santa Rosa Location: 1182 - Recology Service Center Coast Subsidiary Name: Recology Service Center Coast

The Role of Accounts Receivable Specialist

Performs accounts receivable functions ensuring compliance with Company policies and procedures and standard accounting practices of the finance department.

Shift: Monday-Friday 8am-5pm

Essential Responsibilities

• Collaborates across multi business units including Customers, Customer Service, Operations, Corporate, Recology Affiliates and other Accounting staff (Controller, Analysts and Managers.)
• Ensures the successful completion of month end close in the AR system to include daily maintenance of cash logs, reconciling the bank statements of four companies, reconciliation of ACH deposits, electronic deposits, Lockbox, Credit card charge backs, bank corrections and returned payments.
• Reconciling accounts: adjustments for service, new or closed accounts.
• Payment application: cash, checks, electronic payments, credit card for individual accounts, group accounts or contract accounts.
• Refunds: active or non-active. Credit card, online banking or by check.
• Shared InBox: respond to emails from Customers, Customer Service Field Supervisors, third party vendors, etc.
• Perform research into billing discrepancies, misapplied payments. Collaborates with affiliates, IT, Corporate and outside vendors (i.e.: Wells Fargo, Bank of America) to identify and resolve issues.
• Manage the Automatic Payment Program: enrollment, changes, de-activation and payment returns.
• Provide information and documentation to support compliance for annual review audits.
• Assist with batch export and mailing of invoices for billing.
• Assist with reviewing aging accounts and selection of collections and liens. Attend yearly hearings.
• Occasional travel to various operating companies.
• Assists Controller and Accounting Manager with government reporting as necessary.
• Other duties as assigned.

Qualifications

• Five years related accounting, bookkeeping or collections experience preferred.
• Technical and professional principles, practices, laws, applications and programs in position related area including knowledge of accounting theory and practices.
• Current developments and trends in area of expertise.
• Computer programs, including Microsoft Office suite of applications and using data to inform and set priorities and identify challenges/opportunities (i.e.: strong knowledge of Microsoft Excel, including but not limited to, formula calculations, pivot tables and other advanced analytical techniques.)
• High school diploma or GED required.
• Bachelor's degree preferred.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R’s: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.

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