Document controller Jobs in Sacramento, CA

Jr. Document Controller

AECOM is seeking a Document Controller for our office in Sacramento, California. This position will support the development, management and maintenance of program documents and records throughout the project lifecycle, helping ensure information is accurate, traceable, secure and readily accessible to project teams and stakeholders.

The Document Controller will help administer the program's Document Control System (DCS), maintain document standards and workflows, support version control and records management, and promote consistent document control practices across contracts and project teams. The role will work closely with state personnel, consultants, contractors and internal teams to support timely document submission, review, approval, distribution and retrieval.

This position will also support document control procedures, training, audits and reporting while helping maintain compliance with contractual, regulatory and quality management requirements.

Key responsibilities include establishing and maintaining document control systems, workflows and procedures for document submission, review, approval, distribution, retention and retrieval; supporting the setup and configuration of the Document Control System (DCS); receiving, reviewing and logging documents from contractors, consultants and internal teams; maintaining master project records, document revisions and version control; coordinating with contractors, consultants and internal stakeholders to support timely document submissions, reviews, approvals and retrieval; maintaining and updating the Document Control Management Guide (DCMG), procedures, templates and reference materials; monitoring document status, review turnaround times and workflow bottlenecks; performing periodic document and system audits; supporting document archiving, retention requirements, project closeout, audits, handovers, legal holds and public records requests as applicable; assisting with the development and implementation of standardized document control policies, procedures, templates and tools across contracts and project teams; providing onboarding, training and ongoing user support for document control processes and systems; supporting compliance with applicable quality management, contractual, legal and regulatory requirements; supporting internal and external audits related to document traceability, version control, records management and document control procedures; evaluating document control processes and recommending practical improvements that strengthen consistency, efficiency and system effectiveness; and establishing and maintaining effective working relationships with project staff, state personnel, consultants, contractors and other program stakeholders.

Minimum requirements include a BA/BS plus 4 years of relevant experience or demonstrated equivalency of experience and/or education. Preferred qualifications include experience providing document control or records management support for large infrastructure, transportation, construction or capital improvement programs; experience administering or supporting an electronic document management system or Document Control System (DCS); experience managing document workflows, metadata, revision control, document numbering, transmittals, approvals and records retention requirements; experience working with contractors, consultants, government agencies or multidisciplinary project teams in a program or project delivery environment; knowledge of document control quality assurance and quality control practices and audit requirements; familiarity with ISO 9001:2015 quality management requirements and document control practices associated with federally funded transportation programs; experience developing document control procedures, user guides, training materials, dashboards or document status reports; strong organizational, communication and analytical skills with the ability to manage multiple document workflows and priorities accurately; and proficiency with Microsoft Office applications and document management, collaboration or project information management platforms.