Document controller Jobs in Sacramento, CA

Senior Accountant II

Are you a motivated individual with a passion for supporting others and making a difference in the community? Hope Cooperative is a highly respected, award-winning nonprofit provider of a full array of mental health and supportive housing services in Sacramento County and we need you to bring your compassion and support to the most vulnerable in our community. We are looking for dynamic, committed individuals to join our team!

Program(s) and Location: Administration (Sacramento, CA) Schedule : Full-time non-exempt, 40 hours/week, Monday- Friday 8:00am-4:30pm Pay rate: $43.77/hour Benefits: HOPE Cooperative (aka TLCS, Inc.) offers a competitive benefits package consisting of, but not limited to, the following, and may be subject to change:

• 21 PTO days per year (4 weeks & 1 day)
• 26 PTO days after the 5th year (5 weeks & 1 day)
• 6 days paid sick time
• 11 paid holidays
• 1 Personal Day
• Leadership Development!
• Reimbursements!
• Eligible for Government Loan Forgiveness Programs
• Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
• HSA Contributions
• Flexible Spending Account
• 401k match
• PTO Cash Out
• Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
• Employee Assistance Program
• Regular wage step scale increases
• Flexible start/end times for some positions
• iPhone with unlimited data for personal/professional use and laptop for some positions
• Clinical Supervision towards licensure (for certain positions and upon approval)
• CEU days for certain positions
• Up to $500 CEU allowance for certain positions
• Annual BBQ and staff appreciation awards
• Annual Gift Card Program
• Referral Bonuses

All benefit offerings are subject to change and are governed by the eligibility guidelines in the Employee Handbook. This list represents a general summary of available benefits and nothing stated here should be interpreted as being included in a written offer for employment.

Summary: Under the supervision of the individual designated on the updated agency Organizational Chart, the Senior Accountant's responsibilities include assisting the Controller with the financial, banking, budgeting and accounting functions of the Agency. This individual will also liaise with Program Managers and Agency Directors regarding various fiscal matters, as well as oversee the day-to-day functions of the Fiscal Department by collaborating with and managing the work of junior staff, i.e., Accounts Payable Specialist, Senior Accountant, and Payroll Specialist

Essential Duties and Responsibilities: Assist the Controller with the following:

• Implementation and modification, as necessary, of accounting policies and procedures to conform to the Agency's funding sources and recommendations of the auditing firm.
• Ensure that the department is prepared for all audits and site visits conducted by funding oversight agencies and the independent auditor.
• Ensure complete, accurate, and up to date financial records are maintained on all accounting activities of the Agency.

General accounting oversight:

• Audit junior level staff's work, i.e. Accounts Payable Specialist, Senior Accountant I, and Payroll Specialist
• Reviews & Audits semi-monthly payrolls
• Annual property tax analysis and submission
• Monthly depreciation, insurance and indirect admin allocations
• Maintain Fixed Asset entries
• Semi-monthly payroll allocations
• Monthly productivity analysis and review with QA and Management
• Enter new vendors in Accounting system
• Consultant and unit of service billing for Cal Aim
• Unclaimed property review and submission
• Assist and reviews 401k and Workers Comp audits
• Assist with Agency Audits
• Quarterly Cultural Competency
• Analysis & Completion of County Cost Reports
• Liaise with program management and other agency staff on various fiscal needs
• Assist in the preparation of accurate, timely financial statements in accordance with our established schedule and with input from the rest of the fiscal department
• Meet regularly with the Controller to review the Accounting Department's activities, inform the Controller/program needs and services or concerns that may arise.
• Ensure compliance with GAAP principles

Support month-end and year-end close processes for both TLCS and Residential Properties:

• Review inter-company transactions for accuracy
• Record quarterly depreciation entries
• Research and resolve general ledger discrepancies
• Ensure the protection and confidentiality of all Protected Health Information (PHI) by following all policies and procedures in the HOPE COOPERATIVE HIPAA Manual.
• Perform filing, the duplicating of forms and related office functions as needed.
• Participate in Agency-wide group activities (e.g. staff breakfasts, picnic, retreat, etc.).
• Travel to other program sites and destinations when necessary.

Supervisory Responsibilities:

• Supervise all functions related to the Agency's automated accounting system.
• Assess, train, and support direct reports to ensure quality services.
• Ensure completion of, review and approve mileage sheets, petty cash vouchers, budget requests and related program expenses, keeping within budget limitations.

Education and/or Experience:

• Ten or more (10+) years of experience in fiscal budgeting. Non-profit experience is highly desired.
• Ten (10) years of demonstrated experience organizing and supervising all activities in an Accounting Department, including managing automated accounting systems (accounts payable, accounts receivable, and payroll processing software, general ledger and electronic spreadsheets).
• Minimum of ten (10) years of experience in a fund accounting environment, preferably a government funded agency.
• Thorough knowledge of Generally Accepted Accounting Principles (GAAP).
• Associate of Arts or Bachelor's degree in Accounting highly desired. Ten or more (10+) years' experience aligning accounting practices with business goals.

Other Skills, Abilities, and Job Requirements:

• Must be able to handle daily responsibilities and projects with minimal direction
• Must have the ability to safely operate office equipment where necessary
• Ability to manage one's own time and coordinate the priorities of work orders and other responsibilities in order to ensure timely competition of required duties
• Ability to manage one's own tasks and proactively communicate about those tasks with the necessary parties
• Work overtime as requested and approved
• Regular, predictable attendance is required
• Ability to get along and work effectively with others

HOPE Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply.