Program assistant Jobs in USA

S14844P

Program Assistant

Franklin-Classics

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

https://www.classics.uga.edu/

External

TRS

Employee

Benefits Eligible

Full Time

M-F; 8am-5pm

Commensurate with experience

03/10/2026

Yes

04/06/2026

Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Administrative Assistant I

Non-Exempt

1.00

High school diploma or equivalent

The primary function of this position is to interface with students, faculty, and staff, while carrying out a variety of key administrative tasks in support of the Department of Classics. Main duties include working with the Classics Summer Institute Program & Study Away Program. This position will schedule courses and enter registration overrides in Banner; manage course instructor evaluations; process graduate student applications and communicate with prospective/admitted students; clear registration holds for graduate students; and process forms and assist students with Graduate School policies and procedures. This position involves access to student records; academic advising; and curriculum processing: Banner; Athena; Degree Works, and working knowledge of Google Docs, Qualtrics, QR codes, etc.

• Ability to work independently and in a responsible manner to perform these duties, as well as work as part of the Classics Team and the Franklin Study Away Team
• Strong organizational and people skills; proven skills in written communications.
• Previous experience in the management of complex projects, including skills to identify, prioritize, and accomplish specific tasks needed to accomplish routine work.
• Flexibility to adapt to changes in work priorities and job standards; excellent computer and technology skills, including proficiency in Microsoft Works, Excel, PowerPoint, Adobe CS6, eLC, DegreeWorks, Dreamweaver, Qualtrics, SARA; experience in the use of the Banner Student System, Athena, Argos, and NOLIJ;
• Ability/willingness to learn other technology applications and office processes.

Standard for office environment.

No

No

No

No

No

No

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Study Abroad Programs Assistance:

• Assist with recruitment by handling general FAQ inquiries for the Classics Department study abroad programs.
• Work with study abroad program directors to schedule interviews, manage & track applicant status in the Study Away Portal.
• Assist Department Head in study abroad program planning with the Franklin College Study Away team.
• Clear advising holds, process course overrides.
• Work with the Franklin Study Away Team to assist study abroad program directors with budgetary needs or questions.
• Assist study abroad directors with program planning
• Prepare program guidebooks.

50

Summer Institute Assistance:

• Assist with recruitment by handling general FAQ inquiries for Classics Summer Institute programs.
• Support the Summer Institute program with all administrative needs, including arranging travel for Guest speakers, coordinating any event planning (ordering event food, room reservations, and any setup/cleanup).
• Work with the Franklin Business Services Team on any reimbursements needed for the program.
• Clear advising holds, process course overrides.
• Provide maintenance of the Summer Institute pages on the department website.

25

Front Desk and Student, Building, & Departmental Assistance:

• Greet and direct foot traffic.
• Answer main phone line and provide callers with appropriate resources or route them to the appropriate personnel.
• Handle mail distribution for all Park Hall.
• Serve as back up to Administrative Associate to distribute emails on departmental listservs, as requested by faculty, graduate students, and staff.
• Checkout laptops for graduate students and instructors, as needed; This includes the maintenance of a check-out/check-in log.
• Handle digital signage displays (coordinating design and printing with Bulldog printing);and bulletin boards for Park Hall, and keep displays current.
• Collaborating with faculty on items they wish to have displayed; Monitoring Classics Department bulletin boards.
• Assist in building maintenance: Park Hall security card key surveillance; intake reports of building and classroom maintenance issues, and acting as the liaison between Park Hall maintenance workers, the building supervisor, and Department of Classics administration.; Serve as backup to the Administrative Associate for submitting and tracking work orders via FMD’s website.
• Maintain organization of the supply stock and supply room: Includes day-to-day maintenance of copy machines, copy rooms, and reception area, submitting requests for repairs when needed to the appropriate company contacts, and ordering the necessary supplies (paper, toner, staples, etc.).
• Event Planning: Handling requests for room reservations by learning and utilizing 25Live.; Organizing and assisting with the annual department holiday party and annual Classics Graduation Ceremony.
• Prepare the annual inventory for Asset Management and coordinate LifeCycle requests with Franklin Office of Information Technology (FOIT).
• Supervise Work Study Student Assistant(s)
• Other duties as assigned by Department Head.

25

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Dr. Mario Erasmo

merasmo@uga.edu