Administrative Assistant

POSITION SUMMARY :

Get ready to jump on board with the industry leader in providing wellness services to the military and veteran communities! GTSC has an outstanding opportunity for an Administrative Assistant to join our recruiting team.

This is a full-time hybrid position with two days at the corporate office in Chantilly, VA .

KEY RESPONSIBILITIES :

• Use ATS systems to manage Labor Category (LCAT) information and job-related data.
• Manage editing and posting of job opportunities on various online platforms.
• Coordinate interview appointments, ensuring timely communication with candidates.
• Assist in the preparation of offer letter submissions for selected candidates.
• Maintain and manage various social media channels.
• Compile and present weekly reports on recruiting metrics.
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in talent management, and employment law.
• Process information gathered at job fairs, ensuring accurate documentation and follow-up.
• Attend job fairs within 75 miles of the metro Washington DC area.
• Perform other duties as requested to support recruiting activities.

Skills :

• Proficient in Microsoft Office products, including Teams.
• Comfortable using scheduling software for appointment coordination.
• Strong data entry and query retrieval skills.
• Capable of working with staff across different offices and diplomatically balancing verbal and written responses to sometimes stressful deadlines.

Education : High School graduate or equivalent. An Associate or Bachelor's degree in human resources, Business Administration, or related field preferred.

Work Experience :

1-2 years administrative assistant experience with a focus on customer service and assisting team members manage data, calendars and task tracking.

QUALIFICATIONS :

• Collects, reviews and analyzes data and prepares reports, charts, and other presentation materials using word processing, spreadsheet, or specialized software.
• Maintains files, databases, and archives of relevant records. Screens calls and respond to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings and other group activities.
• Excellent written and verbal communication skills.
• Ability to work independently and multitask across projects in a fast-paced environment.
• Ability to work effectively with cross-departmental / functional teams.
• Proficiency with Microsoft Office Suite (Excel, Outlook, SharePoint, OneDrive, Teams).
• Comfortable using social media to post and collect information.

Benefits : We offer a comprehensive benefits package for Full-Time employees to include the following :

• Health, dental vision
• Flexible schedules and teleworking opportunities
• Generous vacation and holiday leave
• Short and long-term disability programs
• Education reimbursement and professional development opportunities
• Traditional and Roth 401(k) plans with a generous employer match
• GTSC is proud to be an equal opportunity employer, committed to recruiting, hiring, and promoting qualified people of all backgrounds, regardless of sex, race, color, creed, national origin, religion, age, marital status, pregnancy, physical, mental or sensory disability;

sexual orientation; gender identity or any other basis protected by federal, state or local law. Learn more about your EEO rights as an applicant.

GTSC is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

If you have a disability and require assistance with our online application process, please tell us how we can help by contacting us at

Note : This accessibility is intended for individuals requiring accommodations and should not be used to check on the status of your application.

Inquiries not specific to requesting accommodation will be discarded.

GTSC participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program .