Executive Assistant

Job Description :

The Executive Assistant will provide high-level administrative support to executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Additionally, the Executive Assistant will be responsible for managing executive calendars, making travel arrangements, and coordinating events.

Key Responsibilities :

• Calendar Management : Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements.
• Communication : Screen and direct phone calls and distribute correspondence appropriately. Handle incoming and outgoing communications on behalf of executives.
• Administrative Support : Provide administrative support to executives, including drafting correspondence, preparing reports, presentations, and other documents.
• Meeting Coordination : Coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking meeting minutes when necessary.
• Travel Arrangements : Make travel arrangements for executives, including booking flights, hotels, transportation, and preparing travel itineraries.
• Information Management : Maintain and organize executive files and records, both electronic and hard copy. Ensure information is accurate, up-to-date, and easily accessible.
• Research and Analysis : Conduct research on various topics as assigned, compile data, and prepare reports or summaries for executives.
• Expense Management : Manage expense reports and reimbursement requests for executives, ensuring accuracy and adherence to company policies.
• Confidentiality : Handle confidential information with discretion and professionalism, maintaining confidentiality at all times.
• Special Projects : Assist with special projects and initiatives as assigned by executives, including coordinating cross-functional teams and ensuring deadlines are met.

Qualifications :

• Bachelor's degree preferred or equivalent work experience.
• Proven experience as an executive assistant or similar role, supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management skills, with the ability to prioritize tasks and multitask effectively.
• Attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to adapt to changing priorities and deadlines.
• Professional demeanor and interpersonal skills.

The above job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required.

Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Compensation : $50,000.00 - $60,000.00 per year

Our History

2006

The Bedford NH office opens and Staff Hunters begins working with more and more clients in the greater Manchester marketplace.

The personalized approach, consistency and high quality control creates a distinct competitive advantage in a market where fast growth at any cost is the norm.

2008

Ari joins the Bedford office of Staff Hunters to focus on building a Senior-level Finance practice in Southern, NH and Northern, MA.

2013

Sara opens the Administrative practice in Bedford and makes an immediate impact in the scope and depth of the recruiting and placement in the office.

2015

The Bedford office grows and Tony makes plans to transition toward retirement. Raven Ridge is founded and acquires the Bedford location.

The office expands and moves to a larger space in Bedford, NH. Payroll and billing operations move to the Bedford office.

Growth and change create new business partners and new relationships; both internal and external.

2016

A banner year for finding great team members! Dennis joins the Technical / Engineering group, assisting in the growth of the business.

Kassey joins the Administrative team offering expertise in the Administrative and Human Resources job market.

2020

Ashlee joins the organization to head up administrative operations in charge of payroll and billing.