Office Assistant / Onboarding Specialist

Office Assistant / Onboarding Specialist Swansea, Illinois Position Type Full Time Req ID : 2024-1163453 Job Priority Field ID None >

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Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose.

While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve.

We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positionsNow Hiring a Human Resource Coordinator / Office Manager in Swansea, ILSalary Position $43,680.

00 / Year + BenefitsAllied Universal is currently seeking a HR Coordinator to be the primary contact for branch management for all general human resources questions, benefit issues, orientation, resolution of payroll discrepancies and interpretation of human resources policies and procedures.

Under direction of the Branch Manager with a dotted line to the Human Resources Manager / Director, this hands-on position is responsible for branch-level human resources administration.

Also supports the Regional Vice President, Service / Division Managers and Operations Managers.RESPONSIBILITIES : Provides day to day general Human Resource support to branch employees and branch management staff, elevating questions and issues to appropriate corporate level R.

team as needed.Conducts new employee orientation sessions, including application state required guard license training, Livescan fingerprinting, guard card processing, and all new hire paperwork processing.

• Creates and maintains employee personnel, medical, and benefit files; maintains branch I-9 files in accordance with company policies and legalAssists Corporate Human Resources with the annual open enrollment process;
• provides first-line answers to benefit related questions, or working with Corporate benefits to identify answers for employees asOversees administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program;
• Assists with the workers' compensation claims management, issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor's notes and return to work programs;
• Receives initial notices from employees and supervisors for leave of absence requests / needs and coordinates with Corporate LOA department to provide initial information, and oversee flow of related paperworkManages all employee WinTeam data entry, including new hire set up and personnel data Coordinates with Payroll to ensure changes are completed properly and responds to questions as neededPrepares and processes documents for employees;
• manages 'No Hours' review and dispositioning of employees with assistance from OperationsReceives inquiries from outside vendor on unemployment claims, utilizing online tools, to provide timely responsesProcesses weekly reports for Corporate HRConducts HR audits on a monthly basisCoordinates employee relations programs under direction from Corporate Human ResourcesAssists with various administrative duties as assigned by the Branch management team, and Human Resources Director or Regional Vice PresidentQUALIFICATIONS : Minimum high school diploma or equivalentMust possess the ability to work independently with little supervisionExcellent verbal and written communication skills;
• research ability; and mathematical skills. Ability to clearly read, write and speak English requiredProven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and externalHigh level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entryExcellent organizational skills;

detailStrong interpersonal and communication skills, team playerPREFERRED QUALIFICATIONS : One to two years Human Resource experienceCollege Level Education or Business ClassesBENEFITS : Medical, dental, vision, basic life, AD&D, and disability insuranceEnrollment in our company's 401 (k) or Supplemental Income Plan, subject to eligibility requirementsEight paid holidays annually, five sick days, and four personal daysVacation time offered at an accrual rate of 3.

08 hours biweekly. Unused vacation is only paid out where required by law.Allied Universal is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race / ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship / association with a protected veteran, or any other basis or characteristic protected by law.

For more information : you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and / or employment process, please contact our local Human Resources department.

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