Administrative Assistant Project Manager

Job Description

Alaska Directional, LLC is seeking a detail-oriented and organized Administrative Assistant to support our Project Managers in Palmer, Alaska.

The successful candidate will play a crucial role in assisting with administrative tasks and ensuring smooth project operations.

This position offers an opportunity to work in a dynamic environment within the construction industry.

Responsibilities :

• Administrative Support : Provide comprehensive administrative support to the Project Managers, including managing schedules, organizing meetings, and handling correspondence
• Document Management : Maintain accurate and up-to-date project documentation, including contracts, permits, and project reports.

Ensure proper filing and organization of documents both in physical and digital formats

Communication : Serve as a point of contact for internal and external stakeholders, including clients, vendors, and subcontractors.

Facilitate effective communication between project team members and ensure timely dissemination of information.

• Data Entry and Reporting : Assist in data entry tasks and generate reports as required by the Project Managers. Compile and analyze project data to support decision-making processes.
• ravel Arrangements : Coordinate travel arrangements for project team members, including booking flights, accommodations, and transportation.
• Procurement Support : Assist in procurement activities by preparing purchase orders, tracking deliveries, and liaising with suppliers to ensure timely procurement of materials and equipment.
• Office Management : Oversee office supplies inventory and place orders as needed. Maintain cleanliness and organization of the office space.
• Ad-Hoc Tasks : Support the Project Manager with various ad-hoc tasks as they arise, demonstrating flexibility and willingness to assist with diverse responsibilities.

Requirements

Requirements Include :

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience in an administrative role, preferably within the construction or engineering industry.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Attention to detail and accuracy in handling documentation and data entry tasks.
• Ability to work independently with minimal supervision and collaborate effectively within a team.
• Knowledge of procurement processes and office management practices is desirable.
• Valid driver’s license and willingness to occasionally travel for project-related activities.

Hours : 40 hours / week

Compensation : $ Hour DOE

Benefits

• FEHB Medical, Dental & Vision Insurance
• Life Insurance
• 401K Match (after 6 months)

What We Offer :

Dynamic work environment in an expanding market with a lot of growth potential for individuals willing to put forth the effort and make a difference.

Location : Palmer, Alaska

If this sounds like you, then Alaska Directional just might be the right place for you! Welcome home!

Alaska Directional is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

Alaska Directional gives preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with 93-638.

Offer is contingent upon ability to pass a pre-employment drug test and other background screening requirements.