Administrative Services Assistant

Job Title : Administrative Services Assistant

Location : Union City, Tennessee (Onsite)

Duration : 3+ Months

8 : 00 AM 4 : 30 PM Regular Shift

Job Description : Summary :

Summary :

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail;

and performs related work as required.

• An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his / her personal attention.
• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
• attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;

attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.

• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
• prepares non- routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes;

may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed.

Operates standard office machines and equipment as necessary.

Education and Experience :

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Skills :

• 10-Key Calculator
• Adobe Acrobat
• Appointment Setting
• Basic Bookkeeping
• Book-keeping
• Correspondence Email
• Customer Service
• Customer Service Skills
• Data Entry
• Emailing
• Faxing
• Filing
• Internet
• Microsoft Excel
• Microsoft Word
• Multi Line Phone System
• Printing and Copying
• Proofreading / Editing
• Schedulin
• Technical Skills
1 hour ago