Administrative Assistant, Freeman College Of Management, Office Of Experiential Learning

Administrative Assistant, Freeman College Of Management, Office Of Experiential Learning

R0000000254

Holmes Hall

Position Title :

Administrative Assistant, Freeman College of Management, Office of Experiential Learning

Position Type : Full time

Full time

Location : Holmes Hall

Holmes Hall

Categories : Staff Non-exempt

Staff Non-exempt

Job Summary :

This position provides high-level, essential support to staff in the Freeman College of Management Experiential Learning and Dean's office.

The ideal candidate will have a proven ability to manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal constituents, and organize and maintain effective administrative processes.

In addition, this position requires evening hours to staff events and some overnight travel for student trips. Above all, candidates must demonstrate the ability to work independently, take initiative, exercise independent judgment and work in a fast-paced environment.

This role reports to the Assistant Dean for Experiential Learning.

This is a 12-month (40 hours a week), non-exempt (hourly), benefits-eligible position based in Lewisburg, Pennsylvania.

Job Duties :

1. Administrative Support : Provides administrative support and oversees

experiential learning daily operations structure (including scheduling meetings,

ordering supplies, maintaining records, creating reports, and engaging with

students).

2. Meeting / Event Logistics : Coordinates preparation, setup, and logistics for

student programs including luncheons and meetings. Arranges guest speaker

travel and itineraries.

3. Customer Service : Demonstrates exceptional customer service skills such as tact, professionalism, teamwork, and friendliness while serving as a point of

contact for operations of the experiential programs, both internally and externally to the Freeman CoM.

4. Marketing Assistance : Regularly updates Freeman CoM social media and

webpages; creates and distributes a weekly student e-newsletter. Creates

event / program marketing materials.

5. Office Management : Works with student employees or administrative staff to

coordinate office coverage and assure consistent office staffing.

6. Field Trip Coordination and Travel : Attend and assist with field trip logistics.

Requires travel beyond the regular business day or overnight outside of regular

business hours. (Examples of locations include : NYC, DC, San Francisco) Work

a flexible schedule that aligns with guest speakers and program events on

evenings and weekends as needed.

7. Organization : Plans own workload, prioritizes key tasks, and ensures the

appropriate allocation of time and effort to achieve the required results while

working independently. Performs other duties as assigned.

Minimum Qualifications :

• High school diploma / GED
• Three years of administrative / office experience
• Demonstrated knowledge of computers and software including word processing, spreadsheet, email and calendaring applications
• Demonstrated ability to take initiative and use good judgment
• Demonstrated ability to work both independently and as a member of a team
• Exceptional customer service skills
• Commitment to the growth and development of students
• Strong written and verbal communication, interpersonal, organizational, time-management skills

Preferred Qualifications :

• Bachelor's degree.
• Proficiency with Banner, Workday and website maintenance.
• Previous work experience in a higher education setting.
• Experience providing travel and event logistical and administrative support.

Physical Demands :

• Able to move up to 25 lbs.
• Able to remain in a stationary position for extended periods of time; sit at a computer and use a mouse / keyboard for long periods of time.
• Able to move about the office to access file cabinets and office machinery such as copiers and printers.
• Able to work in an environment with multiple competing deadlines and frequent interruptions.
• Able to travel with or without accommodations.

Job Exempt : Salary Range :

Salary Range : 17.16-21.45

17.16-21.45

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised : 2024-05-03

2024-05-03

Benefits :

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to) :

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse / spousal equivalent and are eligible for various tuition programs for their children.

Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.

• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here ! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion :

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.

We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and / or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex / gender, gender identity and / or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program.

We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.

S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.

edu . E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https : / / bucknell.wd1.myworkdayjobs.com / en-US / External / job / Holmes-Hall / Administrative-Assistant Freeman-College-of-Management Office-of-Experiential-Learning R0000000254 .

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