Administrative Assistant - Technical Operations

Harmony Biosciences is recruiting for an Administrative Assistant, Technical Operations in our Plymouth Meeting, PA location.

In this role you will provide general administrative and project-specific support to Tech Ops department members including scheduling meetings, conference calls, travel arrangements, preparing presentations, word processing SOP's, policies, protocols and reports;

creating and maintaining tracking spreadsheets; assist with entering Product Complaint information; entering and tracking Purchase Orders and processing legal documentation within company software systems.

Responsibilities include but are not limited to :

• Provide general administrative support (typing, word processing, presentations, and spreadsheets
• Support department employees and activities with copying, tracking, distributing, and filing documents, and assembling and mailing documents.
• Assist with set-up and maintenance of the department files.
• Schedule on and off-site departmental meetings including arranging for meeting venue, room reservations, travel arrangements, meeting equipment and supplies, and provide on-site meeting assistance when necessary.
• Coordinate shipment of supplies and documents.
• Perform other project related activities as assigned.
• Handle miscellaneous tasks as assigned by supervisor and others in department.

Qualifications :

• High School Diploma required.
• 2+ years of administrative assistant experience within the pharmaceutical industry.
• Strong organizational skills and attention to detail.
• Ability to process multiple tasks with a high degree of accuracy.
• Ability to take instructions from various sources and prioritize tasks.
• Maintain familiarity with relevant FDA / ICH guidelines and regulations as needed.
• Must possess excellent technical administrative and communication skills.
• Communicate effectively and with courtesy to internal and external staff, vendors, and customers.
• Proficiency in E-mail, Word, Excel, Power Point and Outlook; Proficiency in MS Project is a plus.

Physical demands and work environment :

• Travel is not anticipated for this role.
• Manual dexterity required to use computers, tablets, and cell phone.
• Continuous sitting for prolonged periods.

What can Harmony offer you?

• Medical, Vision and Dental benefits the first of the month following start date
• Generous paid time off and Company designated Holidays
• Company paid Disability benefits and Life Insurance coverage
• 401(k) Retirement Savings Plan
• Paid Parental leave
• Employee Stock Purchase Plan (ESPP)
• Company sponsored wellness programs
• Professional development initiatives and continuous learning opportunities
• A certified Great Place to Work for five consecutive years based on our positive, values-based company culture

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Harmony Biosciences is a pharmaceutical company headquartered in Plymouth Meeting, PA. The company was established in October 2017 with a vision to provide novel treatment options for people living with rare, neurological disorders who have unmet medical needs.

For more information on Harmony Biosciences, visit www.harmonybiosciences.com

Harmony Biosciences, LLC is an Equal Opportunity, e-Verify Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity / expression, age, disability, genetic information, military service, covered / protected veteran status or any other federal, state or local protected class.

Recruitment agencies please note : Harmony Biosciences will only accept applications from agencies / business partners that have been invited to work on a specific role.

Candidate Resumes / CV's submitted without permission or directly to Hiring Managers will be considered unsolicited and no fee will be payable.

Thank you for your cooperation.