Implementation coordinator Jobs in Chicago, IL

Process Implementation Manager

Established in 2021, Independence Pet Holdings is a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America.

We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands.

Pets Best, a subsidiary of IPH, offers pet insurance and wellness plans for dogs and cats in every state. Founded in 2005 with a mission to provide access to comprehensive animal healthcare at an affordable price, Pets Best delivers flexible coverage, an easy claims process, and excellent customer service.

Pets Best is seeking a Process Implementation Manager.

Job Summary:

The Process Implementation Manager serves as a key coordination partner for Regulatory Enablement, Forms Implementation, Carrier Operations, and cross-functional business change initiatives across Pets Best. Working closely with Intake Management, Compliance, Legal, Product, Technology, PMO, Operations, and Carrier stakeholders, this role helps ensure regulatory, carrier, and operational requirements are effectively coordinated, communicated, tracked, and implemented across the organization. This individual will help establish operational rhythm, strengthen implementation governance, promote operational readiness, and drive successful execution of approved initiatives. This position provides dedicated ownership of Regulatory Enablement support, Forms Implementation coordination, Carrier Operations support, operational readiness, stakeholder engagement, and business change enablement activities. The role serves as a critical partner in strengthening implementation governance, execution consistency, and cross-functional Pets Best to Doubtless coordination.

Job Location: Remote USA, Candidates in CST or EST time zones strongly preferred.

Main Responsibilities:

• Coordinate regulatory, carrier-driven, and business change initiatives.
• Support review, documentation, communication, and implementation of regulatory and carrier requirements.
• Translate business requirements into actionable implementation plans.
• Maintain implementation documentation, requirements, and stakeholder communications.
• Monitor implementation progress and escalate risks, barriers, and dependencies.
• Coordinate carrier forms implementation activities across the organization.
• Facilitate requirements gathering, business impact assessments, implementation planning, and readiness activities.
• Lead cross-functional discovery sessions and implementation-related meetings.
• Track milestones, deliverables, action items, and implementation commitments.
• Support post-implementation validation and issue resolution activities.
• Coordinate regulatory inquiries, legal inquiries, carrier implementation requests, and related business initiatives.
• Partner with Product, Compliance, Legal, Technology, PMO, Customer Care, Claims, and Carrier stakeholders.
• Prepare implementation status reporting, dashboards, and stakeholder updates.
• Support audit requests, remediation activities, MCAS/MCE coordination, and governance reporting.

Basic Qualifications:

• High school diploma or GED required.
• 5+ years of experience in insurance operations, regulatory enablement, compliance support, forms implementation, business analysis, project coordination, or related functions.
• Experience supporting cross-functional business initiatives and implementation efforts.
• Strong organizational, communication, stakeholder management, and problem-solving skills.
• Ability to manage multiple initiatives while maintaining attention to detail.
• Proficiency with Microsoft Office, Teams, SharePoint, and related business tools.
• Strong execution and follow-through.
• Ability to establish operational rhythm, create structure, and drive accountability in evolving environments.
• Ability to work independently while managing competing priorities and stakeholder expectations.
• Experience building, documenting, and improving business processes.
• Skilled at coordinating across multiple stakeholders and business functions.
• Solutions-oriented, adaptable, and highly organized.

Preferred Qualifications:

• 6+ years of insurance industry experience, including carrier, regulatory, compliance, operational, or implementation-focused roles.
• 3+ years supporting compliance, regulatory enablement, product implementation, business change management, or cross-functional project delivery.
• 3+ years of forms management, forms implementation, policy administration changes, or regulatory change implementation experience.
• Knowledge of insurance operational workflows, carrier relationships, regulatory requirements, and implementation lifecycles.

Compensation: National base pay range: $91,325 $114,158 per year.

Chicago base pay range: $100,458 $125,574 per year.

This is the range we reasonably expect to pay at hire. Placement within the range depends on job-related factors such as experience, skills, and certifications. This position is not eligible for bonus or incentive pay. Base pay is one part of a total rewards package that includes the benefits listed below.

All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:

• Comprehensive full medical, dental and vision Insurance
• Basic Life Insurance at no cost to the employee
• Company paid short-term and long-term disability
• 12 weeks of 100% paid Parental Leave
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Retirement savings plan
• Personal Paid Time Off
• Paid holidays and company-wide Wellness Day off
• Paid time off to volunteer at nonprofit organizations
• Pet friendly office environment
• Commuter Benefits
• Group Pet Insurance
• On the job training and skills development
• Employee Assistance Program (EAP)